Project Officer

PFH Technology is hiring a Project Officer for a Contract position.

Location: Dublin (Once a month onsite)

PFH is seeking a highly organized and detail-oriented Project Officer to provide administrative, coordination and project management support for a large-scale digital transformation programme within the healthcare sector.

The role will support the delivery of key workstreams through project documentation, reporting, data analysis, meeting coordination and stakeholder engagement. The successful candidate will play an important role in tracking programme activities, maintaining governance processes and supporting continuous improvement to help deliver digital healthcare initiatives effectively.

Key Responsibilities

- Provide administrative and project coordination support across assigned workstreams, helping teams manage and deliver strategic and operational plans.

- Maintain project documentation, monitor actions and follow up on outstanding requests, correspondence and deliverables.

- Coordinate meetings and workshops, including scheduling, preparing documentation, recording minutes and tracking agreed actions.

- Collect, collate and analyse data, preparing reports, presentations, briefings and progress updates for project teams and senior management

- Maintain programme tracking tools, including risk, assumption, issue and dependency (RAID) logs, change control records and action registers.

- Support the monitoring of project milestones, resource requirements, work packages and programme performance.

- Assist with business process mapping and the development, review and maintenance of standard operating procedures, policies and procedures.

- Liaise with internal teams and external stakeholders to gather information, maintain accurate records and support effective communication.

- Support governance, internal controls, performance reporting and evidence-based decision-making.
Identify administrative inefficiencies and contribute to process improvements, adapting working practices to support effective service delivery.

- Handle information and documentation in accordance with relevant data protection, confidentiality and information governance requirements.

Candidate Profile

- Relevant qualification at Level 6 or above, or equivalent educational qualifications in line with the role requirements.

- PRINCE2 or a similar project management qualification, or demonstrable knowledge and experience of project management methodologies.

- Experience supporting multiple concurrent projects or work packages in a busy, fast-paced environment.

- Strong experience analyzing and collating data and preparing reports using Microsoft Excel and other Microsoft Office applications.

- Excellent administrative, organizational and time management skills, with the ability to prioritize competing tasks and meet strict deadlines.

- Strong written and verbal communication skills, including experience preparing reports, meeting minutes, formal correspondence and procedural documentation.

- Proven ability to build effective working relationships and collaborate with multiple internal and external stakeholders.

- Experience providing project management support, ideally within healthcare or a complex organizational environment.

- Knowledge of GDPR, data protection, Freedom of Information requirements and information handling procedures is desirable.

PFH Technology, owned by Ricoh – a Japanese-based global ICT company, is a premier provider of end-to-end ICT solutions and a managed services portfolio scaling from SMEs to large Enterprise organisations. We have unrivalled vendor relationships. We can procure, design, deploy and support all your ICT needs. Our ISO-certified Custodian™ Cloud Services and Custodian™ Managed Services provide the technology and expertise to mitigate risk and reduce your costs immediately. We have a nationwide network of over 750 dedicated professionals, ready to meet your ICT needs, with offices in Dublin, Cork and Galway.