About this role
1. Auction Catalog Creation & Management
• Create, organize, and maintain detailed auction lot catalogs for trucks, trailers,
heavy equipment, vehicles, and industrial assets.
• Compile inventory information, including lot numbers, descriptions, VINs, serial
numbers, equipment specifications, hours, mileage, and other relevant details.
• Prepare and format catalog data for upload to online auction platforms.
• Review catalog information for accuracy, completeness, consistency, and proper
formatting.
• Identify missing information, duplicate entries, and discrepancies before catalog
publication.
• Update and maintain catalogs as inventory changes.
• Coordinate with operations staff and other team members to obtain accurate asset
information.
2. Advanced Microsoft Excel & Data Management
• Manage large spreadsheets and inventory databases using advanced Excel
functions.
• Utilize PivotTables, XLOOKUP/VLOOKUP, INDEX/MATCH, conditional formatting,
data validation, and other formulas.
• Consolidate information from multiple spreadsheets, reports, and data sources.
• Clean, organize, standardize, and reconcile inventory data.
• Create and maintain spreadsheet templates to improve efficiency and consistency.
• Prepare CSV files and structured data for bulk uploads and system imports.
3. General Administrative Support
• Provide day-to-day administrative support to the auction operations team and
management.
• Answer multi-line phones, screen and direct calls.
• Manage data entry, document preparation, filing, scanning, and digital
recordkeeping.
• Prepare, update, and maintain reports, spreadsheets, forms, and internal
documents.
• Monitor emails, respond to routine inquiries, and direct requests to the appropriate
team members.
• Organize auction-related paperwork, inventory documents, and other operational
records.
• Assist with processing invoices, purchase orders, vendor documentation, and other
administrative paperwork as assigned.
• Perform other administrative and operational duties as needed. Compensation / Pay Rate (Up to): $23.00 - $25.00 Per Hour