About this role
Job Title: Warehouse Administrator
Department: Logistics / Warehouse Operations
Reports To: Warehouse Manager / Operations Supervisor
Job Type: Full-Time
Job Summary
We are seeking an organized, detail-oriented Warehouse Administrator to join our team. In this role, you will serve as the operational backbone of our warehouse, managing inventory data, shipping and receiving documentation, order processing, and communication between warehouse personnel, suppliers, and customer service teams. The ideal candidate thrives in a fast-paced environment and possesses strong computer and administrative skills.
Key Responsibilities
Inventory & System Management
Maintain accurate inventory records using the Warehouse Management System (WMS) or ERP.
Process daily receiving reports, bill of ladings (BOLs), and packing slips.
Conduct regular inventory reconciliation and assist with cycle counts and physical audits.
Track stock levels, movement of goods, and flag low inventory or discrepancies.
Inbound & Outbound Coordination
Schedule inbound freight deliveries and outbound carrier pickups.
Prepare shipping manifests, export documents, carrier labels, and customs paperwork as required.
Verify received shipments against purchase orders to ensure accuracy and report damaged or missing goods.
Communicate delivery schedules and updates with logistics partners and internal departments.
Administrative & Operational Support
Generate daily, weekly, and monthly operational performance and inventory reports.
Serve as the main point of contact for driver check-ins, visitor arrivals, and vendor communications.
Maintain organized physical and digital filing systems for records and compliance.
Enforce warehouse safety, security, and administrative policies.
Qualifications & Requirements
Education: High school diploma or equivalent required; Associate or Bachelor’s degree in Business, Supply Chain, or Logistics is a plus.
Experience: 1–3 years of experience in administrative, logistics, or warehouse operations roles.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with Warehouse Management Systems (WMS) or ERP systems (e.g., SAP, NetSuite, Oracle, Fishbowl).
Core Competencies:
High attention to detail and strong data entry accuracy.
Strong communication and interpersonal skills.
Ability to multitask, prioritize tasks, and meet tight deadlines in a dynamic environment.
Physical Requirements & Working Conditions
Combination of office desk work and time spent on the active warehouse floor.
Ability to sit or stand for extended periods and navigate a active warehouse environment safely.
Occasional light lifting (up to 25–30 lbs) as needed for audits or package inspection.
Compensation / Pay Rate (Up to): $20.00 - $22.00