Secretary - Real Estate

Role purpose

To provide secretarial and administrative support as required to attorneys

Main responsibilities

- Understand and assist in conveyancing/litigation/banking processes
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Organize and maintain correspondence and documents in hardcopy and electronic filing systems
- Compile documents for review, meeting or submission by way of printing, photocopying, scanning or binding
- Prepare dispatch forms, consignment notes, etc. for delivery of letters/documents by way of hand delivery, post or courier
- Understand the billing procedure for the preparation of client invoices
- Assist with invoices and claims submission
- Organise and coordinate meetings, conferences and travel arrangements
- Draft routine correspondences, e.g., letter of delivery of documents, etc.
- Assist with online searches via Companies Commission of Malaysia, MyEG or CTOS portal
- Assist with updating business cards in InterAction/Outlook Contact
- Liaise with internal and external parties in getting work done
- Any ad-hoc task assigned (exclude personal matter)

Technical skills, qualifications and experience

- Professional secretarial certificate or its equivalent
- Excellent command of written and spoken English
- Well-versed in daily administrative procedures
- Proficient in Microsoft Office applications
- IT savvy, e.g., understanding of networks and databases
- Meticulous and attentive to detail
- Excellent time and organizational management skills
- Strong sense of responsibility and initiative, interpersonal skills and a pleasant personality
- Willing to learn
- Able to adapt in a fast-paced environment, work under pressure and meet tight deadlines
- Knowledge in conveyancing/litigation/banking processes is an asset
- Must be a Malaysian citizen or hold relevant residence status
- Must be willing to work in Kuala Lumpur, Malaysia

Established in 1998, Wong & Partners is a Malaysian law firm dedicated to providing solution-oriented legal services to our clients. As a member firm of Baker McKenzie International, we bring a unique combination of local knowledge and global experience to every matter. Our lawyers strive to help our clients achieve industry-specific, innovative and practical solutions for their legal needs in Malaysia, throughout Asia and beyond. Many of our practitioners have been recognized by reputable legal directories such as Chambers & Partners and Legal 500 and the Firm is also the proud recipient of various awards and accolades, being a seven-time winner of the Malaysian Firm of the Year Award at the Euromoney Women in Business Law Awards and two-time winner of the Malaysia Law Firm of the Year Award at the Asian Legal Business Malaysia Law Awards, among many others.