Project Manager

JOB SUMMARY

The Project Manager leads planning and execution of hotel, retail, and other assigned Hulsing Enterprises capital projects, including renovations, conversions, new development, and property improvements. The role manages projects from initial scope and design through procurement, construction, closeout, and turnover, with responsibility for schedule, budget, quality, coordination, and timely delivery.

Working closely with ownership, Operations, Finance, property leadership, architects, engineers, contractors, vendors, and brand representatives, the Project Manager serves as the central point of coordination and accountability. The position requires strong field presence, disciplined project controls, practical problem-solving, and the ability to execute multiple projects across an active hospitality and retail portfolio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Portfolio Project Leadership & Planning

- Lead assigned hotel, retail, and other company projects from concept and feasibility through completion and operational handoff.

- Develop project charters, scopes, deliverables, work plans, budgets, schedules, milestones, and stakeholder communication plans.

- Maintain a consolidated portfolio project tracker identifying status, priorities, responsible parties, critical dates, costs, risks, and decisions required.

- Coordinate project priorities and resource needs with the President, ownership, Operations, Finance, and property leaders.

Design Coordination & Preconstruction

- Manage coordination with architects, interior designers, engineers, consultants, brand teams, and local authorities to advance design and permitting.

- Review design documents for completeness, constructability, operational functionality, brand requirements, cost, and schedule implications.

- Coordinate surveys, assessments, site investigations, drawings, specifications, value engineering, and design revisions.

- Facilitate design reviews and timely decisions; document approvals, open issues, and scope changes.

Construction Management & Field Execution

- Oversee contractor performance, site progress, quality, safety coordination, logistics, and adherence to approved drawings and specifications.

- Lead construction meetings, review look-ahead schedules, track milestones, and address delays, deficiencies, and field conflicts.

- Coordinate work in operating hotels and retail properties to minimize guest, customer, employee, and revenue disruption.

- Manage punch lists, inspections, testing, commissioning, substantial completion, final completion, and turnover.

Budgets, Cost Controls & Contract Administration

- Develop and maintain project budgets, forecasts, cash-flow expectations, commitments, contingencies, and cost-to-complete reporting.

- Support contractor and consultant solicitation, bid comparisons, scope leveling, contract negotiations, and award recommendations.

- Review pay applications, invoices, allowances, change orders, and claims for accuracy, supporting documentation, and contract compliance.

- Escalate budget exposure, scope growth, schedule risks, and proposed changes for approval under company authorization requirements.

- Maintain organized project records, including contracts, insurance, permits, approvals, meeting minutes, schedules, and financial logs.

Procurement, FF&E & OS&E Coordination

- Coordinate procurement schedules and specifications for furniture, fixtures, equipment, operating supplies, finishes, signage, and other project materials.

- Partner with Procurement, Operations, designers, suppliers, and contractors to confirm selections, pricing, lead times, ordering, deliveries, storage, and installation.

- Track long-lead items, substitutions, freight, damage, shortages, warranties, and closeout documentation.

- Ensure owner-furnished items are aligned with construction sequencing and opening or reopening deadlines.

Hotel Brand, Retail & Regulatory Coordination

- Coordinate brand Property Improvement Plans (PIPs), design approvals, prototype requirements, inspections, and applicable brand deadlines.

- Work with property teams to align construction phasing with room inventory, guest access, service delivery, and operational readiness.

- Coordinate retail tenant, landlord, and operating requirements when applicable, including access, utilities, storefronts, signage, and turnover conditions.

- Monitor required permits, inspections, accessibility considerations, code compliance, and life-safety coordination with qualified design and construction professionals.

Development, Acquisitions & Capital Planning

- Support pre-acquisition and development due diligence through site assessments, scope identification, preliminary budgets, timelines, and project risk reviews.

- Assist with feasibility planning, entitlement and permitting coordination, infrastructure considerations, and early contractor or consultant engagement.

- Develop renovation and capital improvement scopes and estimates for existing properties, including deferred maintenance and asset-preservation work.

- Coordinate project priorities with asset strategy, available capital, brand commitments, and business objectives.

Stakeholder Communication & Reporting

- Provide concise, accurate project status reporting covering schedule, budget, progress, risks, pending decisions, and next steps.

- Lead coordination among ownership, property leaders, contractors, designers, procurement partners, Finance, and Operations.

- Maintain decision logs, issue logs, change-order logs, and action-item tracking with clear ownership and deadlines.

- Escalate material problems promptly with practical alternatives and recommended solutions.

Quality, Safety & Project Closeout

- Monitor workmanship and adherence to approved quality standards; coordinate independent testing and inspections as required.

- Support contractor compliance with site safety expectations, insurance requirements, and property operating procedures.

- Secure final punch-list completion, lien releases as applicable, warranties, manuals, as-builts, training, spare parts, and final project reconciliation.

- Complete formal turnover to Operations and confirm readiness for guest, customer, or tenant use.

JOB REQUIREMENTS

Experience

- Minimum of 3–5 years of progressive project management experience in commercial construction, hospitality renovation, retail development, or related capital projects.

- Demonstrated experience managing multiple concurrent projects, budgets, contractors, schedules, and external design teams.

- Hotel renovation, brand PIP, conversion, occupied-property construction, and retail project experience strongly preferred.

- Experience with competitive bidding, contracts, change orders, FF&E procurement, permitting, and project closeout.

Education & Certifications

- Bachelors degree in Construction Management, Engineering, Architecture, Business, or related field preferred; equivalent relevant experience preferred but not required.

- PMP, CCM, LEED, or other relevant professional credentials preferred but not required.

Skills & Knowledge

- Strong command of construction sequencing, design coordination, scheduling, cost controls, procurement, and contractor management.

- Ability to read plans, specifications, budgets, contracts, project schedules, and technical reports.

- Proficiency with Microsoft Excel and project scheduling/reporting tools; experience with Procore, MS Project, or comparable platforms preferred.

- Strong negotiation, documentation, communication, analytical, organizational, and problem-solving skills.

- Ability to balance ownership expectations, operating-property needs, brand requirements, quality, and cost.

- High integrity, sound judgment, urgency, attention to detail, and consistent follow-through.

SUPERVISORY RESPONSIBILITIES

Directs and coordinates the work of project consultants, designers, contractors, vendors, and other assigned project resources. May supervise internal project coordinators or project-management personnel as the organization grows. This role provides project direction and accountability but does not ordinarily supervise hotel General Managers or retail operating leaders.

TRAVEL & WORK ENVIRONMENT

Based in Orlando, Florida, with regular travel to hotel, retail, development, and construction sites as business needs require. Travel will primarily focus on West Florida, the Kansas City metropolitan area, and the Asheville region, with additional travel as needed throughout the Hulsing Enterprises portfolio. Responsibilities include corporate office planning, on-site inspections, contractor meetings, and oversight of active construction projects. Occasional early-morning, evening, or weekend work may be required to accommodate project schedules and minimize operational disruptions.

PHYSICAL DEMANDS

Must be able to visit active construction and operating properties; walk sites, climb stairs, navigate uneven surfaces, and access back-of-house or mechanical areas as appropriate. May occasionally lift or move up to 50 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

CORE COMPETENCIES

Communication: Clearly communicates scope, expectations, risks, decisions, and progress with executives, contractors, design professionals, and operating teams.

Financial & Technical: Interprets budgets, estimates, schedules, drawings, change orders, procurement logs, and project cost-to-complete reports.

Reasoning & Execution: Identifies project constraints early, evaluates alternatives, prioritizes decisions, and drives work through timely completion.