Lead Administrative Specialist (Direct Hire)

Lead Administrative Specialist (Direct Hire)
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
John Glenn Research Center at Lewis Field
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Summary
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Duties
Requirements
How you will be evaluated
Required documents
How to apply
Summary

As a Lead Administrative Assistant, you coordinate and balance workloads, resolve daily employee concerns, manage records, and report performance. You will support staff development, ensure coverage, and serve as a designated floater for critical staffing needs, including division and directorate level offices, helping the unit achieve organizational goals through effective team leadership and development.

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This job is open to

The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
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Duties

Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee.
Lead the team in assigning, distributing, and balancing workloads based on priorities, employee skills, and established procedures. Adjust assignments as needed to ensure timely completion of team objectives.
Train or coordinate training for team members in team-building methods, collaborative practices, and administrative or technical procedures necessary to accomplish individual and team assignments.
Monitor and report on the status and progress of work, checking on work in progress and reviewing completed work to see that the supervisor’s instructions on work priorities, methods, deadlines and quality have been met.
Maintain program and administrative reference materials, project files, and policies and procedures. Provide team members with guidance on applicable policies, directives, and established procedures.
Prepare reports and maintain records of work accomplishments and administrative information, as required, and coordinate the preparation, presentation and communication of work-related information to the supervisor.
Research, learn and apply a wide range of qualitative and/or quantitative methods to identify, assess, analyze and improve team effectiveness, efficiency and work products.
Monitor and report team progress toward established milestones and deadlines for assignments and projects. Engage team members in planning and coordinating activities to achieve team goals and objectives.
Lead the team in assessing its strengths and weaknesses and provide leadership to the team in exploring alternatives and determining what improvements can be made (e.g., in work methods, processes and procedures).
Requirements

Conditions of employment
This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
This position may require a one-year probationary period. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11. **See Additional Information section**
You must meet qualifications requirements by the closing date of this announcement.
Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duty location/NASA Center requirements.
Financial Disclosure, Drug Testing, and/or the Travel Requirements for this position may differ and be required based on the duty location/NASA Center requirements.
Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for the GS-09 level, you must have:
a) One year of directly related specialized experience equivalent to the GS-07 level:

Coordinating team activities by distributing assignments, monitoring work progress, answering procedural questions, and supporting employee onboarding and training;
Providing administrative support and coordinating events and meetings, including scheduling participants, arranging resources, preparing materials, and documenting action items and follow-up activities;
Using Microsoft Office 365 and Adobe Acrobat or similar applications to prepare and maintain administrative documents, spreadsheets, presentations, reference materials, and organizational records.
OR
b) Completed all requirements for a master's or equivalent graduate degree in an appropriate field
OR
c) Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field
OR
d) LL. B or J.D, if related
OR
e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

To qualify for the GS-11 level, you must have:
a) One year of directly related specialized experience equivalent to the GS-09 level:
Leading teams by establ