Administrative Assistant

Job Title: Administrative Assistant
### Job Description
We are seeking a dependable and detail-oriented Administrative Assistant to provide day-to-day administrative, mailroom, copy center, and facilities support. This role is responsible for maintaining an organized and professional office environment while supporting employees, visitors, meetings, shipping, and general office operations.
### Key Responsibilities
Maintain conference rooms, visitor offices, vacant offices, common areas, and workspaces to ensure they are organized and ready for daily use. Process Copy Center requests, including printing, copying, binding, hole punching, and specialty projects, while prioritizing proposals and time-sensitive deliverables. Operate and troubleshoot copiers, printers, and fax equipment, coordinate service calls, maintain equipment instructions, and submit monthly meter readings. Manage USPS and express mail services, including receiving, logging, sorting, distributing, processing, and billing shipments. Coordinate FedEx shipping and invoice processing and notify employees when packages and deliveries arrive. Maintain accurate daily and monthly records of mail, shipping, and Copy Center usage. Monitor office inventory and replenish/order paper, Copy Center supplies, kitchen, pantry, and coffee supplies as needed. Prepare workspaces for new hires, create nameplates, clear workspaces for departing employees, and provide backup support for new hire orientation. Assist with conference room and office furniture reconfiguration, including assembling and disassembling workstations and supporting meeting setups. Provide general facilities support, including updating bulletin and dry-erase boards, receiving catering orders, and coordinating vendor repairs and maintenance. Serve as a Safety Coordinator, participating in scheduled meetings and drills and supporting workplace safety preparedness. Maintain records and databases associated with on-site and off-site storage. Provide professional, responsive customer service to employees, visitors, vendors, and internal teams. Perform additional administrative, facilities, and office support responsibilities as needed.
### Qualifications
Previous experience in administrative support, office services, mailroom, copy center, clerical, or facilities support. Strong organizational, customer service, data entry, and filing skills. Hands-on experience working with a Ricoh printer/copier. Experience using FedEx shipping systems and the online shipping portal. Proficiency with Microsoft Office and Outlook. Ability to troubleshoot basic office equipment and coordinate equipment service requests. Experience with conference room setups and workstation assembly/disassembly. Experience maintaining inventory, supply levels, and administrative databases. Previous workplace safety coordination experience is preferred. Ability to work a consistent 8:00 a.m. to 5:00 p.m. schedule with a one-hour lunch break. Job Type & Location This is a Contract to Hire position based out of Washington D.C., DC.
Pay and Benefits
The pay range for this position is $23.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Washington D.C., DC.
Application Deadline
This position is anticipated to close on Nov 4, 2026.
Workplace Type
This is a fully onsite position in Washington D.C.,DC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.