Automotive Biller / Billing Clerk

As a Biller at Scharmach Automotive Group, you will be responsible for accurately processing and finalizing vehicle sales transactions, ensuring compliance with dealership policies and regulatory requirements. Your attention to detail and organizational skills will ensure smooth financial operations and excellent customer service.

Core Responsibilities

- Review new and used vehicle deal packages for complete documentation, accurate figures, required signatures, and appropriate approvals.

- Verify that sales prices, trade allowances, payoffs, taxes, fees, incentives, and finance products agree with supporting documents. Work with the appropriate departments to correct discrepancies before finalizing deals.

- Bill and post vehicle sales in the dealership management system, ensuring transactions are recorded to the correct accounts and vehicle inventory records.

- Review deal postings for accuracy, process approved corrections, and maintain organized records that support account reconciliation and month-end closing.

- Process cancellations for service contracts, GAP coverage, and other finance products, verifying required documentation, calculating applicable refunds, and coordinating payments to customers or lienholders.

- Prepare and reconcile remittances to finance product providers, ensuring amounts agree with dealership records and payments are submitted on time.

- Reconcile lender reserve statements and post related payments, adjustments, and chargebacks to the appropriate accounts, researching and resolving discrepancies.

- Post incoming lender funding and reconcile amounts received against deal balances, identifying shortages, fees, or other differences requiring follow-up.

Deal Processing and Follow-Up

- Track outstanding paperwork and unresolved issues, communicating with sales and finance staff to keep deals moving through the billing process.

- Coordinate with accounting and title staff to ensure deal information is consistent and complete for funding, payoff, and registration processing.

- Maintain accurate deal files and protect confidential customer and dealership information.

- Follow dealership procedures and assist the accounting team with deal-related research, reporting, and other duties as assigned.

At Scharmach Automotive Group, we offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a 401(k) plan with employer matching. Employees also enjoy paid vacation and paid sick leave while working with a family-owned automotive group that values teamwork and an inclusive workplace.

Qualifications

Qualifications:

- High school diploma or equivalent; additional education in business or accounting is a plus.

- 2+ years of experience in automotive billing, accounting, or a related role.

- Strong knowledge of vehicle sales processes, DMV regulations, and tax compliance.

- Proficiency in dealership management systems and accounting software.

- Exceptional attention to detail and organizational skills.

- Strong communication and problem-solving abilities.

- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

- Familiarity with Washington State vehicle registration and title requirements is a plus...

Equal Opportunity Statement:

Scharmach Automotive Group is an equal opportunity employer. We are committed to fostering an inclusive workplace where employees of all backgrounds can thrive. Reasonable accommodations will be provided for qualified individuals with disabilities to perform the essential functions of this role.