About this role
Accounts Receivable Specialist
About the Role:
This role prepares invoices and supporting documentation, verifies billing information against contractual requirements, and enters invoices into customer billing systems. The AR Specialist works closely with operations and back-office team members to ensure data accuracy, resolve issues, and maintain contract-related job and client information in the ERP system. This position also follows up with customers to resolve invoice issues and collect outstanding payments.
Duties & Responsibilities:
- Prepare invoices and supporting documentation
- Verify timesheet/supporting document accuracy based on contractual requirements
- Partner with operations and back office team members to ensure data accuracy & resolve issues
- Enter invoices into customer billing systems
- Perform contract related job and client set ups in the ERP system
- Follow up with customers to resolve issues and collect aged invoices
- Perform other administrative duties as assigned
Required Qualifications:
- Minimum of two years of experience in an administrative role
- Demonstrated ability to manage multiple tasks and work in a fast-paced environment
- Strong attention to detail and accuracy
- Strong analytical skills
- Strong written and verbal communication skills
- Proactive approach to identifying and resolving issues
- Willingness to take initiative and drive tasks to completion despite challenges
- Must currently be able to work in the United States
- High School Diploma or GED
- Ability to pass a background check, Motor Vehicle Report, and drug screening
Preferred Requirements:
- Experience in accounts receivable or billing
- Associate’s or bachelor’s degree
Physical Requirements:
- Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)
- Prolonged periods of sitting and working on a computer are required
- Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members
- The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed
- May occasionally lift, carry, push, or pull up to 15 pounds
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment