About this role
In-Office Position
General Summary : TechServ is seeking a motivated and detail-oriented Administrative Assistant to support our growing team of designers and field personnel. This is an excellent opportunity for someone looking to begin or grow a career in the Utilities industry. Training is provided. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, collaborative environment while supporting both design and field operations.
About Us:
TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed client needs.
TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off.
About the Role:
The Administrative Assistant provides day-to-day administrative and coordination support to engineering and field teams. This role serves as a key point of contact for internal and external communications and plays an important role in maintaining organized records, schedules, and documentation to ensure smooth project execution.
Duties & Responsibilities:
- Right-of-Way (ROW) Application Management:
Responsible for ROW application tracking, creating Work Order requests, and other paperwork related to construction project lifecycles
- Ensure all required documentation and forms are completed accurately.
- Track the progress of applications and follow up as needed.
- Communication and Coordination:
Serve as a point of contact for inquiries related to client processes such as staking, ROW, etc.
- Schedule meetings, inspections, or other activities related to client deliverables.
- Record-Keeping and Documentation:
Maintain organized and up to date project records, including applications, work orders, and correspondence
- Update databases or filing systems with current information.
- Generate reports or summaries of statuses and activities.
- Compliance Monitoring:
Monitor compliance with conditions and deadlines.
- Alert appropriate parties to upcoming expirations or renewals.
- Assist in preparing reports or documentation required for compliance audits.
- Administrative Support:
Provide general administrative support such as answering phones, responding to emails, and managing calendars.
- Prepare correspondence, memos, or other documents related to client activities.
- Assist with standardization of processes, templates, and tracking tools.
Required Qualifications:
- Strong organizational skills with attention to detail and ability to multitask
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
- Ability to manage multiple priorities in a fast-paced environment
- Strong work ethic and reliability
- Must currently be eligible to work in the United States of America
- High School diploma or GED
- Ability to pass a background check, Motor Vehicle Report and drug screening
Preferred Qualifications:
- Familiarity with Enterprise Asset Management (EAM) systems (e.g., IBM Maximo, SAP Asset Manager, MaintainX)
- Familiarity with utility design or field data collection tools (e.g., Spida, Trimble, Katapult)
- Experience in utilities, construction, or permitting environments
- Previous administrative or office experience
- Proficiency with document tracking systems or databases
- Experience coordinating schedules or working with field teams
Physical Requirements:
- Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)
- Prolonged periods of sitting and working on a computer are required
- Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members
- The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed
- May occasionally lift, carry, push, or pull up to 15 pounds
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Reports to: Project Manager
Job Type: Full-time, Non-Exempt
Travel: Occasional travel (may be required for occasional storm response support)
Location: Tyler, Texas
Work Environment: Combination of office and occasional outdoor work
Schedule: Monday–Friday, 8:00 AM–5:00 PM; occasional overtime as needed