Contract Specialist

Job Title: Contract Specialist Job Description
The Contract Specialist supports the IT department by managing the full lifecycle of service-related contracts, including quotes, renewals, and documentation. This role focuses on organizing and formalizing existing services that may not yet have contracts, ensuring continuity of service through accurate renewals and invoice management. The Contract Specialist works closely with vendors and internal stakeholders to coordinate negotiations, signatures, and extensions while maintaining meticulous attention to detail throughout the process.
Responsibilities
- Review and clean up existing quotes, contracts, and software-related documentation within the IT department.
- Identify services that do not have formal contracts and work to establish appropriate contractual agreements.
- Manage the end-to-end contract lifecycle, including drafting, reviewing, negotiating, and finalizing contracts.
- Coordinate the signature process for contracts, ensuring timely execution and proper documentation.
- Oversee contract renewals and extensions to maintain continuity of IT services.
- Review and track invoices related to IT services to help ensure services continue without interruption.
- Work backwards through current services to verify contract status and align documentation with existing arrangements.
- Follow up with vendors to obtain required information, documentation, and signatures.
- Track and manage certificates of insurance (COI) and follow up as needed to keep them current.
- Maintain accurate data entry and records of contracts, renewals, and related documentation using Microsoft tools and other software.
- Collaborate with IT, finance, and procurement teams to ensure alignment on service agreements and purchasing activities.
- Focus on the complete contract cycle, monitoring each step to ensure accuracy, compliance, and timely completion.
Essential Skills
- At least 3 years of experience in IT, finance, contracts, or procurement.
- Proven experience with IT procurement, with a focus on services rather than equipment.
- Strong purchasing and procurement skills, including working with service-based agreements.
- Demonstrated experience managing contracts, including negotiations, signatures, renewals, and extensions.
- Proficiency with Adobe DC for reviewing and managing contract documents.
- Proficiency with Microsoft Office, including tools used for data entry and document management.
- Strong attention to detail and ability to follow the full contract lifecycle from initiation through renewal.
- Ability to understand high-level IT service terms and concepts to support contract and procurement activities.
- Excellent organizational skills for managing multiple contracts, renewals, and vendor interactions.
Additional Skills & Qualifications
- Associate degree or higher is required.
- Interest in potential conversion to a permanent role, supported by having a degree.
- Comfort working primarily with service-based contracts, with occasional involvement in equipment purchasing.
- Strong communication skills for coordinating with vendors and internal stakeholders.
- No specific professional certifications are required for this role.
Work Environment
This role operates in a professional office environment within the IT department, working standard business hours from Monday to Friday, 8:00 a.m. to 5:00 p.m. The Contract Specialist primarily uses Adobe DC and Microsoft Office applications to manage contracts, perform data entry, and maintain documentation. The work focuses on service-related IT procurement and contract management, requiring consistent communication with vendors and collaboration with internal teams in IT, finance, and procurement. The environment emphasizes accuracy, organization, and timely completion of contract-related tasks.
Job Type & Location
This is a Contract to Hire position based out of Portsmouth, VA.
Pay and Benefits
The pay range for this position is $60000.00 - $87000.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Portsmouth, VA.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Portsmouth,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.