Manager, Project Expediting

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Purpose of the Role

The Project Expediting Manager is responsible for leading all expediting activities required to support the successful delivery of the bp Kirkuk Project. The role ensures that equipment, materials, and services are delivered in accordance with project schedules through proactive management of supplier progress, manufacturing performance, documentation status, inspections, logistics readiness, and delivery commitments.

The position establishes and manages the project's expediting strategy, systems, reporting processes, and supplier engagement activities to provide complete visibility of procurement package status and ensure early identification and mitigation of risks affecting delivery.

Working closely with Procurement, Contracts, Supplier Quality Surveillance, Logistics, Materials Management, Engineering, Construction, and Project Controls teams, the Project Expediting Manager serves as the primary focal point for supplier performance and schedule assurance throughout the supply chain.

Given the project's execution within Iraq, the role is expected to proactively manage risks associated with international manufacturing, transportation interfaces, customs processes, security constraints, and regional logistics challenges to ensure equipment and materials arrive in support of project construction and commissioning milestones.

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Primary Responsibilities

- Demonstrate visible leadership in HSSE and promote safe and compliant supply chain practices.
- Lead all project expediting activities across suppliers, contractors, and service providers.
- Develop and implement the Project Expediting Plan and associated work processes.
- Ensure complete visibility of manufacturing and delivery status for all critical procurement packages.
- Drive supplier performance to achieve project schedule commitments.
- Identify delivery risks and implement proactive mitigation and recovery plans.
- Establish and maintain effective progress reporting and forecasting systems.
- Coordinate expediting activities with Procurement, Supplier Quality Surveillance, Logistics, Materials Management, and Project Controls teams.
- Support achievement of project schedule, cost, and operational objectives.
- Build effective relationships with suppliers, contractors, and project stakeholders to facilitate successful delivery performance.

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Key Accountabilities

Expediting Strategy and Planning

- Develop and implement project expediting procedures, systems, and reporting requirements.
- Establish package-specific expediting strategies based on schedule criticality and risk.
- Identify critical path and long-lead equipment requiring enhanced expediting oversight.
- Develop supplier engagement and communication plans.
- Establish supplier reporting requirements and progress measurement methodologies.
- Support development of procurement schedules and delivery forecasts.

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Supplier Progress Monitoring

- Monitor supplier performance against approved manufacturing and delivery schedules.
- Review supplier progress reports, manufacturing schedules, and production plans.
- Verify supplier progress and assess the impact of actual performance against project requirements.
- Monitor achievement of key manufacturing and delivery milestones.
- Identify schedule slippage and emerging risks.
- Escalate delivery issues requiring management intervention.

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Manufacturing and Production Oversight

- Monitor manufacturing progress for major equipment and material packages.
- Verify manufacturing readiness and production planning activities.
- Coordinate with Supplier Quality Surveillance personnel regarding inspection and hold points.
- Ensure manufacturing progress reflects actual production status.
- Support supplier recovery planning where schedule performance falls below requirements.
- Participate in supplier progress reviews and production meetings.

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Schedule Risk Management

- Maintain a comprehensive expediting risk register for assigned packages.
- Identify actual and potential delivery risks affecting project milestones.
- Develop mitigation and recovery plans in coordination with suppliers and project teams.
- Assess impacts of manufacturing delays, engineering changes, quality issues, labour shortages, and supply chain disruptions.
- Support contingency planning activities for critical equipment and material deliveries.
- Provide recommendations to project management regarding risk mitigation actions.

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Interface Management

- Coordinate closely with Procurement personnel regarding supplier performance and commercial issues.
- Work with Engineering to resolve technical issues affecting supplier progress.
- Interface with Supplier Quality Surveillance personnel regarding inspections and manufacturing quality concerns.
- Coordinate with Logistics teams to ensure transportation readiness and delivery planning.
- Support Materials Management teams through advance visibility of deliveries and forecasted receipt dates.
- Liaise with Project Controls to ensure alignment between supplier schedules and project requirements.

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Supplier Engagement and Performance Management

- Establish effective working relationships with suppliers and fabrication facilities.
- Lead supplier progress meetings and performance reviews.
- Drive accountability for manufacturing and delivery commitments.
- Support supplier improvement and recovery initiatives.
- Participate in supplier performance assessments.
- Support resolution of supplier execution issues affecting project delivery.

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Reporting and Governance

- Develop and maintain expediting reports, dashboards, and delivery forecasts.
- Monitor and report key supplier performance indicators.
- Prepare weekly and monthly expediting reports for project leadership.
- Provide accurate forecasts of delivery dates and schedule impacts.
- Ensure expediting activities comply with project governance requirements.
- Maintain auditable expediting records and supporting documentation.

Qualifications

Essential

- Bachelor's Degree in Engineering, Supply Chain Management, Procurement, Manufacturing, Logistics, Business, or a related discipline.

Preferred

- Professional qualifications in Supply Chain Management, Procurement, Logistics, Project Management, or Manufacturing Management.
- Membership of a recognised professional procurement or supply chain institution.

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Essential Experience

- Minimum 12-15 years of experience in Expediting, Procurement, Manufacturing, Supply Chain, or Project Delivery functions within the Oil & Gas, Energy, Petrochemical, Infrastructure, or Industrial sectors.
- Demonstrated experience leading expediting activities on major capital projects.
- Proven experience managing long-lead equipment and critical-path procurement packages.
- Experience working with international manufacturers, OEMs, and fabrication facilities.
- Strong understanding of manufacturing processes for rotating equipment, static equipment, packaged systems, electrical equipment, instrumentation, structural steel, piping, and bulk materials.
- Experience supporting EPC, EPCM, PMC, or Owner's Team execution environments.
- Experience managing supplier performance across multiple international supply chains.
- Previous Middle East project experience is preferred.
- Iraq project experience, or experience managing deliveries into remote and logistically challenging operating environments, is highly desirable.

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Knowledge and Competencies

- Strong understanding of project expediting and supplier performance management principles.
- Extensive knowledge of manufacturing processes and supply chain execution.
- Strong understanding of procurement package execution and delivery management.
- Ability to analyse manufacturing schedules and supplier progress reports.
- Strong understanding of project controls and schedule management principles.
- Experience developing recovery plans and risk mitigation strategies.
- Strong analytical and reporting capability.
- Excellent stakeholder management and communication skills.
- Strong influencing and negotiation capability.
- Ability to manage multiple critical suppliers simultaneously.
- High attention to detail and schedule discipline.
- Proficiency in ERP systems, expediting tools, project reporting systems, and Microsoft Office applications.

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Key Success Measures

- Safe execution of all expediting activities.
- Accurate visibility of supplier manufacturing and delivery status.
- Achievement of committed delivery dates for critical procurement packages.
- Early identification and mitigation of schedule risks.
- Effective supplier performance management and recovery execution.
- Reliable delivery forecasting and project reporting.
- Strong coordination between Procurement, SQS, Logistics, Materials Management, and Project Controls functions.
- Successful support of project construction, commissioning, and startup milestones.
- Compliance with project governance and reporting requirements.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.