Associate Manager - Planning

JOB PURPOSE

Assist the Project Site Head in effectively executing all day-to-day project execution related activities at the Site through effective planning. The role holder will play a very critical role in project completion within the timelines by ensuring robust project planning, monitoring and effectively sorting-out all bottlenecks related to project execution. The role holder will be responsible for undertaking all coordination with the Corporate Office to ensure timely availability of all resources to the Site Team.

ORGANISATION CHART

AGM Projects->Associate Manager Planning

KEY ACCOUNTABILITIES

Accountabilities
Key Performance Indicators

Project Planning and Monitoring:

- Prepare and update Master Schedule for the project on monthly basis − Review the detailed project schedule submitted by Contactor and ensure it is in line with the Master Schedule

- Plan the resource requirement- material and manpower, throughout the project lifecycle on monthly basis

- Continuously monitor the project for adherence to the planned timelines, cost, resource requirement and quality standards; analyze deviations on a periodic basis and highlight the same to Project Site Head for timely resolution.

- Coordinate with the central Design & Architecture team for timely receipt of project designs*

- Coordinate with respective Project Coordinators, participate in periodic project review meetings at the Corporate to ensure resolution of all project related bottlenecks in a timely manner

- Provide inputs to Head-Projects for effective project planning and assist in the review of various activities related to project execution − Provide inputs to HeadProjects for identifying opportunities for process improvements, cost savings.,waste reduction etc.

- Support Project Site Head in monitoring adherence to Quality and HSE compliance

- Planned vs. actual timelines for preparation of Master Schedule for Projects

- Planned vs. actual timelines for various project execution activities

- Percentage adherence to the plan for initiation of various activities as per scheduled lead time

MIS and Reporting:

- Interact with the Project Execution Team members (Civil, Services, Billing etc) for Project related information in order to collate data and create all Project related Reports/MIS.

- Ensure timely preparation/consolidation of all MIS and reports for site activities and ensure circulation of same.

- Support Project Site Head in consolidating information/reports on requests from various Functions at Corporate.

- Percentage adherence to timelines for preparation and circulation of MIS/ status reports (weekly/monthly/yearly etc.) Quality of project status reports/MIS (Based on feedback from the Head-Projects)

Others:

- Adhere to the established Department SOPs

- Survey the environment for latest developments and best practices in construction equipment, techniques and tools; Provide inputs to Head-Projects on the feasibility of implementing the same

- Contribute to the Knowledge Management initiatives of the Department

- Ensure timely updation of data/information in ERP, as applicable

- Percentage reduction in number of deviations from Department SOPs

- Number of Knowledge

- Management initiatives undertaken during the year/ adherence to the Knowledge

- Management plan defined for the role for the year

- Number of instances of delays/ erroneous data updation in ERP

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

- Interact with stake holders of the projects to understand their requirements and educate them on particular systems.

- Interact with external consultants, Vendors / contractors for design & smooth execution of the project.

INTERNAL INTERACTIONS

- Interacts with other departments & Airport teams for efficient coordination of works

- Interact with Senior Management to apprise them about the progress of works.

FINANCIAL DIMENSIONS

- CAPEX works of upto Rs. 120 - 150 Cr / year

OTHER DIMENSIONS

- Civil, MEP, PEB works packages to be handled / managed

EDUCATION QUALIFICATIONS

- B.Tech./B.E. (Civil) /PG Diploma in Construction Mgt from NICMAR or reputed institute

- Knowledge of Project Planning procedures

- Knowledge of Data Analysis Tools and Software

- Knowledge of Project Management Softwares- MSP/Primavera, Excel, etc

RELEVANT EXPERIENCE

- 6-8 years’ experience in the area of project execution with at least 2 years’ experience in Planning function in Logistic

- Park/Warehouse/ Real Estate/ Infrastructure/ Construction/ Related Industry

COMPETENCIES

- Communication: Ability to listen, interpret, simplify complex concepts, thoughts & ideas in verbal / non verbal form. | Interview
- Execution and Operational Excellence: Ability and desire to execute with attention to detail, speed, accuracy and consistency | Interview
- Managing Performance: Effectively monitors and measures performance. Develops people and drive results. | Interview
- Business Insight: Ability to understand the implications of Business decisions and strive to enhance organizational performance. | Interview
- Team Leadership, Teamwork & Interpersonal Influence: Capability to develop & converge individual potential to execute team objectives. Effectively intermingle and relate with individuals in a positive manner. | Interview
- Problem Solving: Ability to identify solutions exploring different options in gathered information. | Interview
- Personal Effectiveness: Demonstrating responsibility & reliability through actions to manage critical and challenging situations. | Interview
- Decision Making: Ability to systematically think through a problem and its component parts, garner relevant information and not taking things at face value. | Interview
- Stakeholder Focus
- Networking
- Execution & Results
- Teamwork & Interpersonal influence
- Problem Solving & Analytical Thinking
- Planning & Decision Making
- Capability Building
- Strategic Orientation
- Personal Effectiveness
- Entrepreneurship
- Social Awareness
- Innovation
- Managing Change and ambiguity by creating Win-Win
- Resilience, Perseverance & Tenacity
- Learning Ability
- Making & Navigating proposals
- Scanning, Networking & External orientation
- Project Control (Practitioner)
- Risk Management (Practitioner)
- Budgeting and Cost Estimation (Practitioner)
- Project Planning and Scheduling (Practitioner)
- Project Monitoring and Reporting (Practitioner)
- Contract Management (Practitioner)