Department Assistant

We are seeking an experienced Department Assistant who will be responsible for providing day-to-day operational and administrative support to the financial audit team. As a key member of our team, you will work closely with colleagues across the business, so we are looking for someone who is well organized, detail-oriented, comfortable managing different priorities, and willing to learn new processes and systems.

What we are looking for:

- Graduate in Business Administration, Communication or other relevant areas;
- Min. 3-5 years working experience in an administrative, management support role;
- Willingness to learn and work with new tools and systems;
- Strong organizational and time management skills, with the ability to manage several tasks at the same time and prioritize based on urgency and deadlines;
- Good communication skills and the ability to work effectively with colleagues across different teams and departments;
- Attention to detail and accuracy when working with documents, data, and administrative processes;
- A proactive and reliable approach to day-to-day tasks and follow-up activities;
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook);
- Excellent communication skills in Romanian and English;
- Experience in a consulting, audit, professional services or corporate environment is a plus.

What will you do:

- Provide day-to-day administrative support to partners and managers;
- Support monthly billing by issuing and sending clients' invoices, and maintaining accurate records of all billing documents;
- Open / close project codes in the company’s ERP / time sheet system, and generate relevant reports for local business decision purposes or for specific Group reporting needs;
- Format documents, reports, presentations, and other client deliverables;
- Support in preparation of documents based on standard templates;
- Manage document archive, including handling correspondence, organizing files, ensuring signed reports and other relevant documentation;
- Support continuous improvement initiatives and help translate business requirements into practical and effective processes;
- Provide additional support as needed, including assisting with specific tasks.

What we offer:

- A competitive financial package, including but not limited to budget for a flexible benefit platform, private medical subscription, yearly performance bonuses and, based on your tenure within Forvis Mazars, private pension fund;
- An environment where personal development is encouraged;
- Intensive training through internal and external training sessions;
- A people focused organization, with a culture of continuous learning and coaching.