QSSK-WIM-WAREHOUSE AND INVENTORY MANAGER

JOB TITLE: WAREHOUSE AND INVENTORY MANAGER

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, a vibrant, fast-growing beverage company in Kenya, we are looking for a competent, skilled, and experienced Warehouse and Inventory Manager to work in Nyeri, Kenya .

Job Purpose

To lead and take full accountability for all warehouse operations across designated sites, ensuring safe, efficient, and cost-effective receipt, storage, replenishment, picking, dispatch, and returns of materials and finished goods; accurate inventory records; reliable material-handling assets; and uninterrupted support to Manufacturing and Distribution.

Key Responsibilities

- Inventory Accuracy and Variance Management

- Own the accuracy, security, and integrity of raw materials, packaging, finished goods, returns, pallets, and other inventory across all warehouse locations.
- Lead cycle counts, stocktakes, and month-end reconciliations; investigate and resolve discrepancies with Finance.
- Identify root causes of recurring variances and implement preventive and corrective actions.
- Report shrinkage, losses, adjustments, ageing, and stock exposure to management.

- End-to-End Warehouse Operations, Capacity & Service Delivery

- Own and direct all warehouse operations: receiving, offloading, put-away, storage, replenishment, picking, staging, loading, dispatch, returns, and shift handovers; deliver accurate and timely orders.
- Own warehouse layout, capacity, bin discipline, space utilisation, stock rotation (FEFO/FIFO), peak-volume planning, and efficient product flow.
- Own the interface with Production, Planning, Quality, and Distribution, including documented material/finished-goods transfers, dispatch load plans, truck turnaround, and service continuity.
- Ensure all inbound, internal, and outbound stock movements are accurately recorded in ERP/WMS, supported by documentation and reconciled at shift/day end.

- Material-Handling Equipment and Asset Reliability

- Oversee safe, productive use of electric reach trucks, LPG forklifts, and other handling assets.
- Monitor equipment uptime, inspections, preventive maintenance, failure trends, and operational risks.
- Review repair scopes and quotations, evaluate repair-versus-replace options, and recommend capital expenditure.
- Coordinate equipment vendors and maintenance teams to minimise service disruption.

- Data Analytics

- Analyse inventory accuracy, order fulfilment, picking/loading accuracy, warehouse throughput, truck turnaround, labour productivity, space utilisation, equipment uptime, and operating cost.
- Maintain accurate ERP/WMS transactions, master-data controls, and supporting documentation.
- Provide monthly dashboards and Excel-based analysis with clear actions and owners.

- Process Improvement and Operational Controls

- Standardise receiving, storage, picking, dispatch, returns, and stock-adjustment procedures.
- Implement root-cause analysis, process audits, and preventive controls to reduce waste, handling errors, and delays.
- Drive continuous improvement in productivity, turnaround times, and storage efficiency.

- People Leadership and Accountability

- Own warehouse staffing, shift rosters, workforce deployment, productivity, attendance, and overtime within approved plans and budgets; align labour to daily volumes.
- Lead, coach, and assess warehouse and inventory employees against clear performance standards.
- Investigate control failures and stock losses fairly, escalating accountability or disciplinary recommendations through approved procedures.
- Build skills in stock control, safe equipment operation, and warehouse systems.

- Financial Control, Audit and Governance

- Safeguard inventory value and minimise write-offs, obsolescence, and unauthorised adjustments.
- Validate inventory records, support valuation and reconciliations with Finance, and maintain audit trails.
- Own warehouse operating budgets and control labour, overtime, equipment, maintenance, fuel, and handling costs within approved authority limits.
- Support internal and external audits and close control findings promptly.

- Risk Management, Safety & Business Continuity

- Identify and mitigate stock, equipment, safety, fire, security, and operational continuity risks.
- Ensure compliant warehouse housekeeping, food safety, product traceability, FEFO, stacking, forklift/pedestrian segregation, and occupational health and safety practices.
- Develop contingency arrangements for equipment breakdown, stock shortages, system outages, and peak demand.

Requirements

Qualification and Experience

Education

- Bachelor's Degree in Supply Chain, Logistics, Operations, Business, or a related field.

Experience

- Minimum 5 years' relevant warehouse/FMCG operations experience, including at least 3 years managing warehouse teams or operations; beverage bottling/manufacturing experience strongly preferred.

Technical Skills

- Proven ERP/WMS competence, advanced Excel reporting, inventory controls, and reconciliations.
- Working knowledge of food safety, warehouse HSE, material-handling equipment, and continuous improvement.

Core Competencies

- Warehouse Operations Management & Inventory Control.
- Material Handling Equipment & Asset Management.
- Warehouse Safety & Compliance.
- Budget Management, Cost Control & Data Analytics.
- Leadership, People Management & Cross-Functional Collaboration.

Interested and qualified applicants should submit their applications through the link below.

Note: Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.