QSSU-TOTAL-RDC-REPORTING & DOCUMENT CONTROL ENGINEER

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client TOTALEnergies, we are looking for a competent, skilled, and experienced Reporting and Document
Control Engineer

to work in Uganda

Position Title: Reporting and
Document Control Engineer

Location: Kampala

Position Gap: One Vacancy

Activities

At all times the job holder
will:

• Generate project reports and distributes to project
stakeholders.

• Responsible for delivering the project reports,
including developing various report formats, dashboards, presentations and
others, as required by the project team.

• Plan and coordinate with stakeholders as necessary to
achieve project reporting objectives.

• Review Consultant / Contractor reports and provide
constructive comments for improvement and enhance the report quality and
presentation.

• Supports departmental Leaders with information needed
to update partners.

• Responsible for maintaining the Project Management
Information System (PMIS) to support report generations.

• Responsible for managing the project reporting
requirements, achieve project objectives and escalate issues to Project
leadership as necessary.

• Coordinates project documentation governance aligned
with company and client requirements. Ensures project data integrity and
documentation is accurate, timely and coordinated.

• Ability to perform Project Controls tasks and able
provide leave covers for the planners to seamlessly meet the project
deliverables in their absence.

• Establish and implement document control processes and
procedures for construction projects to ensure efficient and effective
management of project documentation.

• Receive, review, and distribute incoming documents,
including drawings, specifications, contracts, and reports, to relevant project
team members and stakeholders.

• Maintain accurate and up-to-date electronic and
physical filing systems for project documents, ensuring proper version control,
document naming conventions, and document security.

• Collaborate with project teams to establish document
control requirements, including document numbering, distribution protocols, and
document retention policies.

• Coordinate and monitor document review and approval
processes, ensuring timely and accurate feedback from stakeholders.

• Monitor and track the progress of documents throughout
their lifecycle, including creation, revision, review, approval, and
distribution, using document control software or other designated systems.

• Conduct regular audits of project documents to ensure
compliance with established document control procedures and standards.

• Generate and distribute document transmittals,
including tracking logs and registers, to ensure the timely flow of information
between project team members, contractors, and clients.

• Assist project managers and team members in retrieving
and retrieving project documents and information as needed.

• Provide training and guidance to project team members
on document control processes, tools, and best practices.

• Provide addition document management system support and
training Company/site workers

Required Experience and Qualifications

Qualification:

• Bachelor of Science degree in Business Management,
Information Management Systems or Monitoring and Evaluation.

• Minimum 5 years of experience in Reporting and
Documentation management.

• Experience within Project organizations or engineering
development in the oil and gas industry is preferred.

• Has already used and maintained a Document Management
System.

• Proficiency in the Information, Data & Document
Management area.

• Understanding of Project Technical, Reporting
Documentation Requirements and Deliverables.

• Working knowledge of Electronic Document Management
Systems.

• Is familiar with main discipline of the oil and gas
development projects

• Excellent writing skills, technical documentations,
specifications, training materials, presentations, and others.

• Advanced user of MS Office suite of software (Excel,
Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.

• Ability to interface and communicate effectively with
all levels of employees, management and diverse audiences.

• Working experience with generating reports/Statistics.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU-TOTAL-REPORTING & DOCUMENT CONTROL ENGINEER”

Application link:

Note

The deadline for applications is not later than 08:00 am Tuesday ,10th November 2026

Only shortlisted applicants will be contacted
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION