Talent Acquisition and HR Administrator - Mumbai

Talent Acquisition and HR Administrator

Job description  |  India

Department: People

Area: Talent Acquisition and HR Administration

Location: Mumbai, India

Reports to: GCC

Summary

We are seeking a Talent Acquisition and HR Administrator to support recruitment in India and the day-to-day administration of our People function. As a founding HR team member, you will get an opportunity to build a GCC ground up. You will get an opportunity  to work with the company’s senior leadership team and influence critical GCC processes as they are built. You will manage hiring processes, coordinate onboarding and maintain accurate employee records in our HRIS systems. Working with hiring managers, and head of the GCC, you will help candidates and employees receive timely, organised support throughout the employee lifecycle.

Responsibilities

Talent acquisition

•  Manage recruitment from role briefing and candidate sourcing through screening, interview coordination and approved offers.

•  Work with hiring managers to define job descriptions, selection criteria and interview plans within approved headcount and salary budgets.

•  Source candidates through LinkedIn, referrals, recruitment agencies and other relevant channels in India.

•  Conduct initial interviews, coordinate assessments and gather feedback against consistent selection criteria.

•  Keep candidates informed, maintain recruitment records and report on vacancies, pipeline progress, time to hire and recruitment costs.

General HR administration

•  Coordinate joining documents, reference and background checks, induction schedules and onboarding tasks with managers, IT and other teams.

•  Prepare offer letters, employment documents and routine HR correspondence using approved templates and authorisation processes.

•  Track probation reviews, contract changes and leavers; coordinate exit documentation, equipment returns and access removal.

•  Respond to routine employee queries, support benefits administration and maintain organised, confidential personnel files.

•  Compile monthly payroll inputs, including joiners, leavers, approved salary changes and leave adjustments, for Finance and the local payroll provider.

Responsibilities continued

BambooHR and People operations in India

•  Use BambooHR daily to create and update employee records, reporting lines, employment changes and approved documents.

•  Coordinate BambooHR onboarding and offboarding workflows, follow up on incomplete tasks and help employees use self-service features.

•  Maintain leave records and local holiday calendars, follow up on approvals and check records against payroll inputs.

•  Produce headcount, absence, employee movement and recruitment reports using BambooHR and the agreed applicant tracking system.

•  Check data accuracy, manage documents in line with access and retention policies, and escalate system or confidentiality issues.

•  Support employee communications, engagement activities and People projects; coordinate records requested by local HR advisers and escalate employee relations or compliance matters to the People lead.

Technical skills

•  Overall 7-10 years of HR experience with at least 5 years of experience in talent acquisition, with practical experience in general HR administration in India.

•  Experience using an HR information system and an applicant tracking system; hands-on BambooHR experience is preferred.

•  Confidence using LinkedIn Recruiter, Indian job portals and recruitment tracking tools.

•  Strong Google Sheets and AI skills, with the ability to maintain accurate trackers and prepare clear reports.

•  Working knowledge of Indian onboarding, employment documentation, leave and payroll administration processes, with an understanding of when to seek specialist advice.

Soft skills

•  Strong organisation, attention to detail and follow-through across multiple vacancies and HR deadlines.

•  Clear communication and the ability to build effective relationships with candidates, employees and managers.

•  Discretion when handling personal and salary information, sound judgement and a proactive approach to resolving routine issues.

•  Ability to work independently and collaborate with colleagues across locations and time zones.

Educational background

Bachelor’s degree in Human Resources, Business Administration, Psychology or a related field, or equivalent practical experience.

Languages

Fluent spoken and written English is essential. Hindi or other relevant Indian language skills are an advantage.

Desirable experience

Experience in an international group, building a GCC, technology business or startup; recruitment across technical and business roles; coordination with external payroll or HR providers; and a relevant HR or recruitment certification.