PA to Head of Office

Legal PA to Head of Office

Dublin | Permanent

Our standard working hours are 9.30am-5.30pm. We operate a 3 days in the office, 2 days from home working model. As an inclusive employer, we are willing to consider flexible working requests.

Exceptional by design. A career shaped around your potential.

The opportunity

Join a team where your expertise truly matters. Pinsent Masons is looking for a Legal PA to Head of Office to provide proactive, professional support to the Head of our Dublin office and a group of lawyers across Legal Risk and Tax, Risk Advisory Services and Technology, Media and Telecommunications.

You will be at the centre of a busy, collaborative practice, helping lawyers stay organised, communicate effectively and deliver an excellent service to clients. The role combines high-level diary and travel management with document production, financial administration, client relationship support and coordination across the wider business.

This is an opportunity to take real ownership of your work, build trusted relationships and continually improve how support is delivered in an international law firm.

At Pinsent Masons, your career is exceptional by design - intentionally shaped to support high performance, meaningful development and long-term progression.

What you'll do

Bring your experience to the table and play a key role in the success of our firm, building trusted relationships and delivering meaningful impact, including:

- Manage complex diaries, meetings, travel and accommodation, ensuring lawyers have accurate schedules, supporting papers and up-to-date information.
- Build effective relationships with internal and external clients, support client events and seminars, and help deliver a consistently high standard of service.
- Coordinate communications by managing calls, email, post and voicemail, drafting professional correspondence and preparing presentations and meeting materials.
- Oversee document and file management, including document production, conflict searches, anti-money laundering checks, engagement letters, electronic filing and archiving.
- Support business development activity by coordinating events, preparing briefing packs, credentials, bids and proposals, and maintaining accurate client and contact information.
- Assist with matter and financial administration, including project plans, billing, financial queries, payment authorisations and the prompt return of client account balances.

What you'll bring

To thrive in this role, you'll need to bring:

- Previous legal PA or legal secretarial experience, with an understanding of the standards and confidentiality expected in a professional services environment.
- Strong organisational skills, with the ability to plan ahead, prioritise competing demands and meet tight deadlines while remaining calm under pressure.
- A proactive, self-starting approach, with the confidence to take ownership, follow issues through and identify practical improvements to ways of working.
- Clear and professional written and verbal communication skills, with the ability to build trusted relationships with lawyers, colleagues and clients.
- Excellent attention to detail when preparing documents, maintaining files, coordinating schedules and handling financial administration.
- A flexible and collaborative approach, with the ability to work independently while contributing actively to a team-based support model.

Why Pinsent Masons

Our “exceptional by design” approach means we’ve deliberately shaped a firm where you can do your best work. We combine meaningful work, clear expectations and the support to build a career that works for you. Why join us?

- Meaningful work, real impact - the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.
- A firm that backs your growth - clear expectations, structured development and real investment in helping you reach your potential.
- A progressive culture - collaborative, inclusive and forward-looking, with the space to innovate and do your best work.

Benefits

Our benefits package reflects our determination to support our people in achieving their full potential. You know what’s important to you and that’s why we offer flexible benefits where we can, allowing you to choose what matters most. Amongst our benefits are:

- 25 days holiday
- Bonus Scheme
- Pension Scheme
- Enhanced Family Leave policies
- Private Medical Insurance
- Health, lifestyle and wellbeing benefits

What happens next?

Once your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.

We typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our commitment

At Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.

We welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.

If you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.