QSSR-FLDVR-SENIOR FINANCE AND ADMINISTRATION OFFICER

Senior Finance and Administration Officer ​

Position: Senior Finance and Administration Officer
Reports to: Managing Director
Location: Kigali, Rwanda

1. Role Purpose

The Senior Finance and Administration Officer will be responsible for coordinating and managing the organization's day-to-day financial, accounting, and administrative activities. The role will ensure effective financial management, accurate reporting, compliance with applicable laws and regulations, and the development and implementation of appropriate internal control systems and administrative policies.

2. Key Responsibilities

Financial Management and Accounting

- Manage all accounting transactions and maintain accurate financial records.
- Coordinate monthly, quarterly, and annual financial closings.
- Prepare budgets, financial forecasts, and periodic financial reports.
- Monitor and manage cash accounts, including processing online payments and bank transfers.
- Manage accounts payable and receivable and conduct regular account reconciliations.
- Monitor the organization's financial position, cash flow, and liquidity.
- Maintain accurate records of financial activities, assets, and organizational transactions.
- Ensure proper financial controls and secure payment processes.

Tax Compliance and Audit

- Prepare tax computations and submit statutory tax returns, including Corporate Income Tax (CIT), Value Added Tax (VAT), and Withholding Tax (WHT).
- Ensure compliance with applicable Rwandan tax and accounting regulations.
- Liaise with tax advisors and relevant authorities on tax-related matters.
- Coordinate internal and external audits and provide the necessary financial documentation.
- Ensure the accuracy and completeness of financial reports submitted to management and headquarters.

Administration and Procurement

- Support management in developing and implementing internal control systems, financial policies, and administrative procedures.
- Coordinate procurement processes, including preparing purchase orders and reviewing requests for proposals in line with established procedures.
- Monitor external service providers and ensure timely submission and accuracy of their reports.
- Ensure effective coordination of administrative and operational activities.

Human Resource Administration

- Support the development and implementation of the organization's HR strategy.
- Manage HR administrative functions, including employment contracts, leave management, payroll, and employee grievances.
- Ensure compliance with applicable employment and statutory requirements.

Data Management and Confidentiality

- Maintain the confidentiality and security of financial and organizational information.
- Ensure proper maintenance of financial databases and records.
- Conduct regular data backups and maintain appropriate documentation.

3. Qualifications, Skills and Experience

- Bachelor's degree in Finance, Accounting, or a related field.
- At least 10 years of relevant professional experience in a similar finance and administration role.
- Strong knowledge of financial accounting principles and practices in Rwanda.
- Good understanding of Rwandan accounting, tax, and audit regulations.
- Proven experience in financial reporting, budgeting, forecasting, and financial controls.
- Experience in preparing and presenting financial reports to senior management or the Board.
- Proficiency in accounting software such as QuickBooks or similar systems.
- Advanced Microsoft Excel skills, including VLOOKUP and Pivot Tables.
- Good working knowledge of Microsoft Word, PowerPoint, and Outlook.
- Strong analytical, problem-solving, organizational, and decision-making skills.
- Excellent interpersonal, communication, and team management skills.
- Ability to work independently, manage competing priorities, and maintain high levels of accuracy and confidentiality.
- Fluency in English and/or French. Knowledge of Kinyarwanda or Italian will be an added advantage.

4. Work Environment and Travel

The position is based in Kigali, Rwanda, and requires willingness and ability to undertake domestic and international travel when necessary.