Assistant Accountant

Main Function:

Ensure all products dispatched per driver are reconciled - accounting for cases and kgs. Ensure all returns and tally sheets received are complete and accurate.

Reviewing and Processing Invoices .

- Reviewing invoices to ensure they are appropriately signed by customers, accurately entered and updated to the AR Trade account within 24 hrs.

- Ensure the accurate and timely processing of credit notes for wholesome products returned.

- Ensure the identification, processing and approval of authorized adjustments for weights and price discrepancies.

- Ensure all customers are sent a corrected copy of their invoice within 24 hrs. where applicable.

- Conducting routine audits of drivers’ manual invoice books.

- Ensure bins are reviewed and appropriately cleared post billing.

- On a weekly basis review all exception reports to ensure they are appropriately cleared post billing.

- Process invoices where there is a departmental need.

Processing collections and receipts .

- Accurately reviewing and reconciling all proceeds received on company’s behalf, including staff sales and window sales.

- Ensure all proceeds are accurately updated to the customer’s account.

- Ensure all adjusting entries are done for authorized none or late payments.

- Perusing POS and all cheques received to ensure accuracy.

- Preparing daily lodgments accurately by ensuring cash and cheque payments received are lodged intact and handed over to courier.

- Ensuring the maintenance of meticulous records of receipts and lodgments for easy reference and audits.

- Conducting routine audits of drivers’ receipt books.

- Promptly, accurately and completely updating customers’ accounts with receipts where there is a departmental need.

- Ensure petty cash is appropriately disbursed and maintained.

- Promptly advise the relevant stakeholders of any shortages.

Customer Payment Application

- Ensure the accurate allocation of customer payments to the appropriate invoices as per the customers’ allocation instructions.

- Ensure the maintenance of meticulous records of customer payment instructions for easy reference and audit.

Efficiently Monitoring customer accounts.

- Generating transaction reports to address partially or unallocated payments.

- Promptly review transaction and ageing reports to reconcile accounts and resolve discrepancies.

- Small unpaid balances (up to the approved amount) on invoices, debit notes and small unallocated balances on cash receipts and credit notes are written off on a weekly basis.

Reporting

- Submitting lodgment reports timely and accurately to the relevant stakeholder.

- Ensure the submission of unprocessed cash receipt and invoice reports to relevant stakeholders.

- Preparation and timely submission of the Driver Offence tracker report.

- Prompt monthly submission of the departmental check sheet report to the Sales Accounting Manager and Assistant Manager.

- Prompt preparation and submission of Direct Summary report where applicable.

Maintenance and Enforcing of Procedures

- Prompt identification of breaches.

- Ensure the appropriate recording of breaches.

- Reporting breach to the relevant stakeholders.

- Providing documents in support of audits per breach detected.

Scheduling

- Ensure vacation schedules are prepared and submitted.

- Ensure weekend work schedule is done and communicated to the team.

Demonstrated Knowledge, Skills, Experience

- Bachelor’s Degree in Accounting, Business Administration or related field.

- Intermediary knowledge of Microsoft 365, including Microsoft Excel, Microsoft Word, Microsoft Outlook.

- Strong working knowledge of accounting principles and transaction recording standards.

- Solid understanding of compliance to SOP’s.

- Good analytical and problem-solving skills.

- Organizing skills.

- Effective time management skills.

- Meticulous record maintenance skills.

- Ability to work flexible hours.

- Good interpersonal and collaboration skills.

- Strong written and verbal skills to communicate with all levels of the organization.

- Ability to maintain and preserve strict confidentiality.