About this role
POSITION SUMMARY:
Position Title – Contracts Manager
- highly organized and detail-oriented individual.
- responsible for managing and overseeing all aspects of contract administration, including but not limited to negotiation, compliance management, and document review.
- Uses strong analytical skills and has a thorough understanding of contract law.
- assists the Legal Affairs and Compliance Department with tracking, updating, and managing all contracts.
DUTIES AND RESPONSIBILITIES:
Essential Duties:
- Review, edit, and prepare a variety of agreements including NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, and Amendments, in line with company standards.
- Assist in developing and refining contract templates, clauses, and processes to improve efficiency and mitigate risks.
- Manage the contract lifecycle process, including contract creation, execution, management, renewal, and termination.
- Manage requests through workflows - pushing matters along; speaking with submitters as needed to ensure details are correctly captured and addressed.
- Knowledge of legal and regulatory requirements, including HIPAA and Federal Acquisition Regulations (FAR).
- Collaborate with internal stakeholders to ensure contract terms align with business objectives.
- Maintain accurate records of all contracts and related documentation.
- Monitor contract performance to ensure adherence to terms and conditions.
- Facilitate communication between parties involved in contract agreements.
- Work cross-functionally between departments, including but not limited to the legal, information technology, compliance, and finance departments to ensure contracts comply with company policies and legal requirements.
- Act as the internal point of contact for contract information and answer basic contract questions.
- Participate in gap assessments, compliance reviews, and other support engagements as needed.
- Participate in weekly department meetings and daily briefings.
Other Duties:
- Other administrative work required within the department, which includes but is not limited to preparing letters, forms, correspondences, and maintaining corporate registrations in various states.
- Develop new and enhance existing workflows to drive process improvements and initiatives to track and simplify contract transactions from beginning to end.
- Assist Compliance and Risk Management Department.
SECURITY AND PRIVACY DUTIES AND RESPONSIBILITIES
- Individuals working for DSS will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high risk category will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training.
The preceding functions are examples of the work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and make a reasonable accommodation as needed.
Qualifications
QUALIFICATIONS:
Skills:
- Required:
2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts.
- Microsoft Suite proficiency – Word, Outlook, Excel, PowerPoint, SharePoint – if not proficient, must have willingness and drive to train / retrain
- Highly proficient in the use of Adobe Acrobat Pro
- Highly proficient in the use of DocuSign or similar electronic signing softwares.
- Willingness to learn and is adaptable to changing priorities.
- Excellent communication skills
- Solid understanding of databases
- Highly organized, detail-oriented, analytical
- Is independent, self-motivated, proactive and results oriented
- Is self-directing, with the ability to identify priorities
- Works well with internal and external clients
- Experience reviewing and drafting commercial contracts.
- Experience involving contract management, paralegal services, or other comparable experience in a law firm or legal department or in-house setting.
- Desired:
Experience with contract lifecycle management systems.
- Experience in identification and implementation of contracting process improvement initiatives.
Education:
- Required:
Associate Degree or Bachelor’s Degree
- Desired:
Bachelor's Degree or any additional applicable education or training
Certification(s), Licenses:
- Required:
None specified as required, see Desired
- Desired:
Paralegal certificate from an ABA-accredited program
- Any applicable, job relevant certifications
Years of experience in a similar role:
- Required:
2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts.
- Desired:
Any additional, applicable experience in a similar role
PHYSICAL DEMANDS ( per observation of incumbents in this position ):
Standing
5% per day
Sitting
100% per day
Walking
5% per day
Stooping
5% per day
Lifting
- If traveling, ability to lift up to 50 lbs. unassisted (luggage, laptop etc.)
- Up to 10 lbs. unassisted, several times a day (laptop, office equipment, office supplies, etc.)
Computer Work
100% per day
Telephone Work
80% per day
Reading
100% per day
Other, please specify
If traveling, must be able to travel unassisted via common carrier and/or personal auto