Project Control Specialist, Freeport

Where passion meets opportunity

The best of your adventures is the one you have yet to sail!

## Your Purpose

CTL Maritime, part of the MSC Group, is shaping the future of cruise terminals and destinations worldwide. We bring together expertise in investment, development and operations to create infrastructure that enhances the guest experience and supports the long-term growth of the cruise industry. Working closely with port authorities, governments and local communities, we strengthen destination appeal and create lasting value. As our global portfolio grows, we are building the teams and capabilities to bring this vision to life.

The Project Control Specialist will provide administrative and project controls support to the construction teams responsible for the execution of CTL Maritime’s building site(s) located in the Bahamas (and if needed also supporting from remote other initiatives in the Caribbeans). The Project Administrator will work across the full CTL Maritime Caribbeans program. This position plays a critical role in the management of all project documentation, maintenance of project controls (cost and schedule) and in the facilitating of all project workflows in Grand Bahama.
This opportunity requires residence in Freeport, Grand Bahama.

## Your Impact

- Establish, maintain, and audit the central documents control system (Procore, SharePoint) for all project documents including master plans, drawings, permits, specifications, shop drawings, RFIs, letters, regulatory correspondence, and other submittals
- Process and organize all governmental documentation including LDP, customs bonds, and ensuring project imports are timely approved for duty-free and other tax exemptions for construction materials and equipment working closely with tax department
- Prepare, process and track contracts and project variations
- Prepare, review, and analyze project estimates throughout the project lifecycle, including concept, budget, and detailed estimate phases.
- Maintain the project budget, monthly cost tracking of actual commitments, expenditures, and project drawdowns against approved budget
- Generate financial forecasts, cash flow reports, and budget variance analysis
- Reconcile pay applications and consultant invoices against purchase orders, field verified progress sheets, and contract milestones before routing for approvals and payment
- Coordinate Engineer’s review and recommendation of approval of monthly invoices and pay applications, and verify administrative requirements are met such as lien waivers, certificates of insurance, proof of permits, etc.
- Manage all project documentation, including design submittal workflows, Requests for Information (RFI), shop drawings, product data, and coordinate shipping of material samples and mockups for approvals.
- Log all Change Order Requests (COR) and Potential Change Orders (PCO), track financial impacts and financial exposure, and process for timely reviews and approvals through the project authorization matrix
- Review project monthly contractor schedule updates and weekly look-ahead schedules to identify baseline deviations, critical path slippage, and milestones at risk
- Monitor project physical progress metrics versus monthly cash flow to calculate project health indicators and productivity trends
- Consolidate data from Project Engineer, Engineering Manager and Construction Manager to generate weekly and monthly project dashboard reports for leadershipDrive the administrative closeout of contracts, ensuring all as-built documents, warranties, O&M Manuals and other relevant contract documentation are in place and properly archived.

## Your Journey so far

- Minimum 3-5 years of relevant experience in project administration, project controls, quantity surveying or construction management, ideally working directly for an owner, developer, or managing contractor.
- Practical experience with construction projects built in similar environments
- Proven experience working within an owner, developer or contractor organization managing multi-million-dollar capital project budgets and commercial contracts
- Experience establishing and managing complex document and financial management workflows for large construction projects
- Ability to interpret and administratively enforce contract terms, insurance clauses, and change management
- Project Management Professional (PMP) or an equivalent certification a plus
- Proficiency in review and collaboration platforms like AutoCAD, Revit, BIM 360 to perform detailed quantity take-offs
- Competency in evaluating project schedules generated in MS Project or Primavera 6 to monitor critical path movements
- Expert level skills in Microsoft Excel for cost forecasting, cash flow modeling, and budget reconciliation.

## Your Essentials

- Residence or ability to relocate in Freeport, Grand Bahama
- Attention to detail when tracking budgets and extensive payment applications
- Strong capability to build orderly file structures, maintain accurate, retrievable records, and keep precise project logs and capital budgets
- Strong written and verbal communication, interpersonal and organization skills
- Excellent time management skills
- Fluent in English, additional language(s) a plus.
- Ability to live and obtain Work Permit in The Bahamas

Our commitment

We are committed to building a future that values diverse perspectives, embraces the world beyond borders, and fosters an inclusive environment where every individual feels valued, respected and empowered to be their authentic selves. Our commitment extends to taking meaningful, measurable actions that have a long-term positive impact on our guests, our employees and our planet.

Ready to turn your passion into something extraordinary? Join us at MSC Cruises, where new opportunities await. Apply today to be part of a global team that is pushing boundaries and achieving something remarkable. Your journey starts here!