About this role
Administrative / Accounting Specialist
Pay: $18.00-$20.00
Location: Knoxville, TN
Position: Administrative / Accounting
We are seeking an energetic, friendly, and highly organized Administrative / Accounting Specialist to join our team! The ideal candidate is a proactive, detail-oriented multitasker who thrives in a busy office environment. This role involves a combination of accounting, administrative, purchasing, and human resources support.
Key Responsibilities
Manage Accounts Payable (AP) and Accounts Receivable (AR) transactions.
Monitor outstanding invoices, follow up on payments, and assist with collections.
Process customer billings for contract jobs and material sales.
Prepare, record, and submit incoming payments.
Process and submit bids, contracts, and related documentation.
Purchase office supplies and other materials as needed.
Process inventory receipts and transfers.
Maintain job cost reports, budgets, and expense spreadsheets.
Review and submit employee timesheets and certified payroll.
Maintain employee personnel files and track vacation time.
Assist with general clerical duties, data entry, filing, and administrative support.
Handle multiple priorities while maintaining accuracy and meeting deadlines.
Qualifications
Previous administrative and accounting experience preferred.
Working knowledge of Accounts Payable, Accounts Receivable, and basic accounting functions.
Experience with Foundation accounting software preferred.
Proficiency in Microsoft Word and Excel.
Excellent organizational skills with the ability to multitask and prioritize responsibilities.
Energetic, friendly, and professional demeanor with strong communication skills.
Self-motivated, proactive, and willing to take initiative.
Strong attention to detail and problem-solving abilities.
Ability to work independently and collaboratively in a fast-paced environment.
We're looking for someone who brings a positive attitude, takes initiative, enjoys staying busy, and can confidently juggle multiple responsibilities while keeping the office running smoothly!
Compensation / Pay Rate (Up to): $18.00 - $20.00 Per Hour