UNIV - Program Coordinator I - COM Dean's Office: CME

Job Description Summary
Acts as liaison with MUSC COM departments and outside institutions when coordinating continuing medical education activities for university, statewide, regional and national audiences. Makes independent decisions during planning and developing conferences. Responsible for developing budgets for proposed activities and monitoring same budgets., This position also uses discretionary judgment by ensuring compliance with ACCME (Accreditation Council for Continuing Medical Education} guidelines and policies. The AMA PRA Category 1™ credit provided by the MUSC Office of CME is necessary for continuance of licensure for all MDs and DOs.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type​
Classified

Cost Center
CC004732 COM DO CME CC

Pay Rate Type
Hourly

Pay Grade
University-GEN08
Pay Range
46,206.00 - 62,322.00 - 78,540.000

Scheduled Weekly Hours
40

Work Shift

Job Description

Job Duties:

10% E- Build a rapport with each RHN to determine how the MUSC Office of CME can best meet their needs. Be a central contact for all RHNs and affiliates for all of their CME needs. Provide RHNs with CME resources currently available through the MUSC Office of CME. Once a quarter, visit a different RHN and host a CME Information Table to learn more about the individual RHN’s needs and how the MUSC Office of CME can provide assistance. Meet with CMO, marketing staff, and/or any activity directors and coordinators while onsite.

30% E- Enforces policies and procedures to ensure that regularly scheduled conferences (grand rounds, case conferences, etc.) from Regional Health Network (RHN) hospitals and other affiliated institutions comply with ACCME and MUSC requirements and policies, assist in developing the processes to award AMA PRA Category 1 credit™ to participants at regularly scheduled conferences. Corresponds with RHN & affiliate faculty and coordinators regarding relevant MUSC policies and procedures, performs site visits to regularly scheduled conferences to verify compliance with ACCME Standards and MUSC policies. Receives and records continuing education credit claimed by RHN & affiliate health care professionals for each RSS activity.

15% E - Works directly with CloudCME, our web-based registration and credit storage management company, and MUSC OCIO to develop new tools and maintain current applications for use in providing documentation of CME and CEU credits to MUSC faculty and staff and non-MUSC learners. This includes actual responsibility of the development of documents that are then pilot tested through CloudCME. Researches and uses other products and develops web-based toots to comply with ACCME requirements.

35% E - Participates in initial course development with activity director and Director of CME by providing input regarding accreditation issues and "best practices" in activity planning. Participates actively in planning discussions by presenting information about range of services available such as the CME fee schedule and course profiles. Advises the activity director(s) of ACCME guidelines and requirements that will Impact the course. Discusses expectations and logistics and, in the event that additional credit (AAFP, Nursing, Pharmacy, Social Work, ACOG, etc.) are required, will ensure that representatives from the appropriate Institutions are present at the Initial planning meeting. Prepares course materials for review by Associate Dean and Director of CME, assuring that the needs assessment and educational objectives are appropriate and meet ACCME guidelines. Responsible for developing budgets for proposed activities and monitoring same budgets. Develops, reviews, and approves all promotional materials for each CME activity assigned, according to the standards/ guidelines set by ACCME and the MUSC Office of CME. Determines timeline for mailing(s) or advises course director of requirements of ACCME accreditation standards for all promotional materials. After researching available options, advises activity director of best possible mailing strategy, mailing lists/ type of promotion most appropriate for target audience. Process selection of mailing lists and coordinate the delivery, printing, and mailing process of promotional materials in a timely format. Assists presenters in developing questions and is responsible for formatting all questions in the audience response system as part of the CME activity. Occasional weekend work required with the option of comp time or over time.

5% E - On-site activity coordination for live conferences and activities: Manages logistics and able to troubleshoot and solve problems as the need arises, works with the course director to ensure that the activity begins on time, and maintains the schedule as closely as possible; coordinate activities at the registration desk to accommodate the on-site registration of attendees, and the distribution of course materials. Works with facility to ensure audiovisual (A/V) equipment is functional, assists all faculty with A/V needs (loading PowerPoint slides on laptop, etc.).

5% E - Completes online educational grant applications for submittal to pharmaceutical and medical device industry to help offset the costs of CME conferences. Develops required documentation as part of the submission process. Prepares documents required for these applications and submits post activity reconciliation reports when required by the company. Responsible for meeting site contract negotiation and management, following appropriate approval process by MUSC General Counsel Office and MUSC Procurement Office.

Preferred Training and Experience Requirements (Education, Work Experience, Licensure, Registry and/or Certifications): Bachelor's degree and one year of relevant experience required. Experience as meeting planner/ medical education program coordinator is required due to the high volume and complexity of the job. 3 - 5 years experience in continuing medical education is preferred. Excellent organizational, verbal and written skills are required. Maturity, diplomacy, professionalism, and ability to work independently are vital to the success of the person in this position. Excellent communication skills are required. The ability to make decisions on behalf of the various program directors. This position requires professionalism and diplomacy. Knowledge of how to use the internet and other research avenues to assist course directors with needs assessment for planning and development of CME activities. Basic knowledge of Microsoft Office and A/V software (Powerpoint) and equipment (LCD projectors and laptops} is necessary.

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and one year relevant program experience.

MUSC Physical Requirements:

(Note:  The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Frequent)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Frequent)
Ability to see and recognize objects at a distance. (Frequent)
Ability to determine distance/relationship between objects, depth perception. (Frequent)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Additional Job Description
Minimum Requirements: A bachelor's degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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