About this role
The Office Administrator helps keep the office organized, well stocked, and running smoothly. This hands-on role supports employees with everyday office needs, coordinates basic equipment and technology support, and helps create a welcoming environment for employees and guests.
This is a part-time role in our Chicago.
Job Duties
Office Operations
- Receive, sort, and distribute mail and packages; coordinate outgoing shipments as needed.
- Monitor and replenish food, beverages, bar supplies, cleaning products, and office supplies; coordinate orders and deliveries.
- Keep the kitchen and shared areas tidy, address excess trash, and regularly clean out the refrigerator.
- Restock coffee stations and maintain coffee makers, including routine cleaning and filter replacements.
- Troubleshoot basic office equipment issues, including coffee machines and printers, and coordinate repairs or service when needed.
- Manage employee key cards, including issuing, tracking, replacing, and coordinating deactivation.
Technology and Equipment Support
- Coordinate the setup and distribution of new computers and the collection, tracking, and retirement of older equipment with IT support.
- Provide basic IT troubleshooting and coordinate with Bill Lang to resolve issues that require additional support.
Meeting and Event Support
- Support approximately two to three meetings or events per year, including catering coordination and communication with vendors.
- Coordinate meeting and event calendars, book meeting rooms, and greet attendees upon arrival, including morning arrivals.
- Stock and prepare meeting spaces, arrange food and beverages, and assist with setup, teardown, and cleanup.
Qualifications
Qualifications
- Strong organization, attention to detail, and the ability to manage priorities independently within a three-day workweek.
- Friendly, professional communication and a responsive approach to employee and guest needs.
- Comfort with common office software, basic technology troubleshooting, and hands-on office upkeep.
- Previous office administration, workplace support, or hospitality experience preferred.