About this role
The Accounting Compliance & Tax Specialist is responsible for managing and coordinating the company's tax compliance, regulatory reporting, and accounting-related compliance activities. This position ensures that all required federal, state, and local tax filings are completed accurately and timely.
The individual will work closely with the accounting, payroll, operations, and human resources departments, as well as external CPAs, tax advisors, insurance providers, and government agencies.
This role requires strong organizational skills, attention to detail, knowledge of business tax compliance, and the ability to manage multiple deadlines across multiple states and business entities.
Key Responsibilities
1. Tax Compliance & Reporting
- Coordinate federal, state, and local tax reporting requirements.
- Ensure timely filing of required business tax returns and reports.
- Coordinate sales and use tax filings, where applicable.
- Monitor state tax requirements for employees and business operations in multiple states.
- Maintain tax calendars and filing deadlines.
- Coordinate annual tax preparation with external CPA firms.
- Research tax notices, discrepancies, and compliance issues.
- Assist with business tax planning and identifying potential tax savings.
2. Payroll Tax Compliance
- Oversee payroll tax reporting and compliance in coordination with payroll administration.
- Verify federal and state payroll tax filings and payments.
- Monitor unemployment tax requirements across applicable states.
- Coordinate W-2, 1099, and other year-end tax reporting.
- Review payroll tax liabilities and reconcile tax accounts.
- Ensure employee work locations and state tax withholding are properly maintained.
- Assist with resolving payroll tax notices and discrepancies.
3. Multi-State Business Compliance
- Monitor state registration and business compliance requirements.
- Coordinate foreign entity registrations where ITC conducts business.
- Track state franchise taxes, annual reports, and other business filings.
- Maintain company registrations, permits, and tax documentation.
- Coordinate compliance requirements associated with new client locations and projects.
4. Accounting Compliance & Internal Controls
- Review general ledger accounts related to taxes and compliance.
- Reconcile tax liability accounts and investigate discrepancies.
- Maintain documentation supporting tax filings and payments.
- Establish internal controls to reduce compliance risks.
- Assist with internal and external audits.
- Ensure accounting records are maintained in accordance with company policies and applicable regulations.
5. Vendor & Contractor Compliance
- Oversee collection and maintenance of W-9 forms.
- Monitor 1099 reporting requirements.
- Verify vendor tax documentation.
- Assist with contractor classification documentation and compliance.
- Coordinate required tax documentation with vendors and subcontractors.
6. Management & Outside Professional Coordination
- Serve as the primary accounting contact for tax compliance matters.
- Coordinate with outside CPAs, tax advisors, and government agencies.
- Communicate upcoming filing deadlines and compliance concerns to management.
- Identify opportunities to improve tax processes and reduce administrative costs.
- Provide management with periodic compliance status reports.
Qualifications
- 5+ years of accounting experience, preferably in corporate accounting.
- Experience with federal, state, and local business tax compliance.
- Knowledge of multi-state payroll tax requirements.
- Understanding of sales and use taxes and business tax reporting.
- Experience with 1099 reporting and vendor compliance.
- Strong understanding of general ledger accounting and account reconciliations.
- Experience with QuickBooks Enterprise preferred.
- Paycom payroll experience preferred.
- Advanced Excel skills.
- Strong organizational and communication skills.
Preferred Certifications:
- CPA
- Enrolled Agent (EA)
- Bachelor's degree in Accounting or Finance preferred.