Admissions Coordinator

JOB TITLE: Admissions Coordinator

DEPARTMENT: Office of DMin Studies

SUPERVISOR: Director of DMin Studies

I. PURPOSE OF THE JOB
Coordinate and facilitate the admissions process for prospective and incoming DMin students under the supervision of the Director of DMin Studies, working alongside the other office personnel in administering the daily operations of the Office of DMin Studies.

Manage any recruiting strategies, such as the DMin Newsletter, alongside other office staff.

This job is currently a part-time position (29 hours) per week with some flexibility.

II. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (What duties are required for the position to exist?)
Answer phone, e-mails, and other daily correspondence as needed for personal and office emails.

Admissions Coordinator Responsibilities:

i. Answering, track, and process all prospective student inquiries

ii. Track inquiries and applicants on weekly statistical reports

iii. Manage points of contact and development of recruiting strategy alongside the Director

iv. Keep up to date on accreditation standards and assist in Accreditation Standards

v. Assist the Communication Office in editing and maintaining the SEBTS DMin website and other promotional material to advertise general cohort and special cohorts.

vi. Handling, process, and evaluate all DMin applications and application materials on Slate and in DMin filing system

vii. Assist applicants with the application on Slate and with the admissions process

viii. Prepare and evaluate application files for the DMin Committee Application Review

ix. Document, compile, and send acceptance and denial letters on Slate and in DMin files

x. Matriculate students that are accepted

xi. Offer academic advising meetings involving the creation of customized program plans and orienting students to program policies

Assist DMin students during the course of their program.

Assist Associate Director of DMin Studies scheduling active student and prospective student meetings.

Assist DMin Director and office staff in the preparation of semesterly reports

Assist with DMin Graduation alongside the Administrative Assistant.

Create and Maintain web-based forms

Project, track, and encourage student enrollment in statical reports and through email reminders.

Assist in editing the DMin Student Handbook, DMin Student Resources documents, and course catalog.

Advise active students on course scheduling, DMin policies, and program expectations.

Assist Office Manager in planning, preparation, and hosting of bi-annual DMin Seminar Week on campus.

III. OTHER DUTIES & REPONSIBILITIES
Any other duties as requested by the Associate Director of DMin Studies

Assist the Associate Director in production of DMin communication as needed

IV. SUPERVISORY RESPONSIBILITIES (Provide the number and type of employees supervised, level of authority to hire and fire or to make recommendations.)
No supervisory responsibilities

No authority to hire or terminate employees

V. KNOWLEDGE AND SKILLS
Required:

Ability to use extensively Microsoft Office (especially Word, Excel, and Outlook)

Ability to use Excel to report statistics

People skills on phone and e-mail

Ability to take initiative and work independently

Ability to multi-task

Confidentiality

Knowledge of when to involve the Director and/or Associate Director of D. Min Studies concerning issues of policy

Knowledge of Higher Education Accreditation guidelines, process, and reporting

Knowledge of Intranet (CampusNet and Business Portal)

Knowledge of PowerCampus Student and transcript information, course section listings

Knowledge of JotForm.

Knowledge of Asana.

Knowledge of Calendly.

Knowledge of Zoom.

Knowledge of Concur Expense.

Knowledge of Slate (Online application).

Knowledge of DMin program procedures.

Knowledge of DMin program structure.

VI. FISCAL RESPONSIBILITY
Reconcile purchases in Concur for the Associate Director and Director of DMin Studies

Generate Faculty Stipends through the SEBTS Business portal for professors who need to be remunerated for Faculty Chair and Faculty Readers for oral defenses.

Handle transmittal of money transactions in conjunction with Business Office

No reporting or auditing functions

VII. EXTENT OF PUBLIC CONTACT (Within and outside the Seminary)
Answer questions about DMin Studies Program from prospective students

Assist in disseminated information through DMin website

Answer questions about DMin program from current students, as needed

Answer questions by SEBTS Professors as needed

Assist in recruiting events as directed by the DMin Director and Associate Director

VIII. PHYSICAL DEMANDS
No unusual physical demands

IX. WORKING CONDITIONS AND ENVIRONMENT
Normal operating hours

Periodic errands off campus to purchase items needed when hosting events and when

office supplies are needed

No unusual environmental conditions