Administrative Coordinator

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Administrative Coordinator

Position Purpose

The Administrative Coordinator is responsible for providing administrative, clerical, and operational support to store leadership and associates. This position helps ensure efficient daily operations by managing reports, schedules, records, communications, payroll support, onboarding activities, and compliance documentation. The Administrative Coordinator serves as a key resource for store management, associates, and external partners while maintaining professionalism, accuracy, confidentiality, and exceptional customer service.

Key Responsibilities

Administrative Operations

- Provide administrative support to the Store Director, Assistant Store Director, and department leadership.
- Prepare, organize, and maintain store records, files, reports, and correspondence.
- Ensure documentation is accurate, current, and maintained according to company requirements.
- Monitor office supply inventory and coordinate ordering as needed.
- Support daily office operations and administrative processes.

Payroll & Timekeeping Support

- Assist with timekeeping administration and payroll-related processes.
- Review schedules, attendance records, and timekeeping reports for accuracy.
- Maintain payroll documentation and support resolution of payroll-related inquiries.
- Ensure required records are submitted accurately and within established deadlines.
- Assist leadership with labor reporting and workforce administration.

Associate Support & Onboarding

- Coordinate new hire onboarding activities and maintain employment documentation.
- Assist associates with employment forms, company resources, and administrative requests.
- Maintain personnel files in accordance with company policies and legal requirements.
- Support training administration, certification tracking, and required compliance records.
- Serve as a resource for associates regarding administrative procedures.

Communication & Coordination

- Answer and direct telephone calls, emails, and internal communications.
- Coordinate meetings, schedules, and administrative activities for store leadership.
- Distribute company communications, notices, and operational updates.
- Serve as a liaison between store personnel and corporate support departments.
- Maintain professional interactions with associates, customers, vendors, and business partners.

Compliance & Record Management

- Maintain confidential personnel, payroll, and operational records.
- Ensure compliance with company policies, labor regulations, and documentation requirements.
- Assist with audits, inspections, and administrative reviews.
- Support completion and retention of required records and compliance documentation.
- Monitor administrative processes and recommend improvements when appropriate.

Customer Service

- Provide professional assistance to customers and visitors as needed.
- Respond to inquiries or direct individuals to the appropriate store resource.
- Support a positive and welcoming environment for customers, associates, and guests.
- Assist with special projects and store events when requested.

Qualifications

- High school diploma or equivalent required.
- Associate degree or administrative certification preferred.
- Previous administrative, clerical, payroll, human resources, or office support experience preferred.
- Strong organizational and time management skills.
- Proficiency with Microsoft Office applications and business systems.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.

Physical Requirements

- Ability to sit, stand, and walk for extended periods.
- Ability to use computers, phones, printers, and office equipment regularly.
- Ability to lift, carry, push, and pull up to 25 pounds.
- Frequent reaching, bending, and filing activities.
- Ability to move throughout all areas of the store as needed.

Knowledge, Skills, & Abilities

- Administrative and office management practices.
- Payroll and timekeeping support processes.
- Recordkeeping and document management.
- Microsoft Office and business software applications.
- Customer service and professional communication.
- Organization, prioritization, and attention to detail.
- Confidentiality and information security practices.
- Problem-solving and multitasking abilities.

Success Measures

- Accuracy and timeliness of administrative work.
- Payroll and timekeeping accuracy.
- Compliance with documentation and record retention requirements.
- Associate and leadership satisfaction with administrative support.
- Effective onboarding and personnel record management.
- Organization and efficiency of store administrative operations.
- Professional handling of confidential information and communications.

We also provide a variety of benefits including:

- Competitive wages paid weekly
· Access to up to 50% of your earned wages before payday, via our partnership with Stream
- Associate discounts
- Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
- Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits (https://urldefense.com/v3/__https:/myaci-benefits.com/__;!!K1aXqncla1X7G90AkdLmCg!rAQQIgK5qTHEOZimihiTu-Cq5CqDd5yTyDy2Md9yy2X9n5N5-LNd_VFz-Ph78hdScxWtyckceXfHreYVJ1PsQk_8tfijDVHG5g$)
- Leaders invested in your training, career growth and development
- An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values