Accounting Clerk

Accounting Clerk Opening in the Baltimore Area Description

- Enters, verifies, and processes accounts payable and accounts receivable transactions, including invoices, warehouse receipts, direct deliveries, check requests, vendor statements, revenue records, and fixed-asset documentation.
- Audits monthly bank statements and reconciles discrepancies involving account balances, transaction amounts, journals, ledgers, and supporting documentation.
- Reviews purchase orders, requisitions, invoices, receiving confirmations, food warehouse receipts, payment approvals, and vendor statements for accuracy and completeness.
- Researches and resolves discrepancies related to invoices, purchase orders, receipts, payments, deposits, and vendor accounts.
- Maintains files and reconciliations for revenue, receivable, payable, vendor, and procurement-related accounts.
- Manages the non-sufficient funds recovery process, including maintaining tracking spreadsheets, preparing correspondence, recording receipts, crediting appropriate accounts, depositing funds, aging receivables, and coordinating collection activity with the appropriate offices.
- Processes direct-delivery invoices by sorting activity by vendor and school and reconciling invoices against vendor statements.
- Maintains procurement card transaction logs and monthly statements and ensures purchases are appropriately documented and reconciled.
- Maintains petty-cash records for schools and the central office and performs periodic reconciliations to the general ledger.
- Processes check requests, mileage reimbursements, and payment arrangements for employee attendance at conferences and seminars.
- Coordinates school banking assignments and the ordering and distribution of bank bags and deposit slips.
- Establishes and maintains records for restitution funds and remittances and prepares the required processing documentation.
- Communicates with schools, departmental offices, administrative staff, fiscal personnel, and vendors to obtain approvals, answer questions, and resolve payment or account issues.
- Serves as a liaison with the Office of Purchasing regarding procurement matters, purchase-order documentation, and vendor requirements.
- Confirms vendor suspension and debarment status and maintains accurate files for internal and external vendors.
- Performs general administrative and clerical duties, including filing, typing, data processing, document preparation, and spreadsheet maintenance.
- Performs other related duties as assigned.

Additional Skills & Qualifications

- 0-1 years of experience
- Excel
- Degree in accounting, finance, business or related field OR associates with relevant experience

Experience Level Entry Level
Job Type & Location
This is a Contract position based out of Middle River, MD.
Pay and Benefits
The pay range for this position is $27.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Middle River, MD.
Application Deadline
This position is anticipated to close on Nov 20, 2026.
Workplace Type
This is a fully onsite position in Middle River,MD.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.