Junior Manager - Procurement & Contracts

JOB PURPOSE

Lead & responsible for the pre Contract Management and Procurement in a most competitive manner, vendor management, in line with overall project Procurement & Contract Award activities for various packages of Airport Land Development at Hyderabad and other locations as decided by management.

ORGANISATION CHART

Junior Manager P&C --> AGM P&C --> Head P&C

KEY ACCOUNTABILITIES

Accountabilities

Key Performance Indicators (KPIs)

Review PR & Understand the requirement for the procurement of materials & works/Services including scope, specifications and SLA’s for all service contracts as per the procurement policy & SOP.

- Procurement Cost
Turnaround Time as per SLA
No deviations

Responsible for entire bidding process including EOI, RFI, e-RFQ / RFP Process for all purchase activities for Works (Civil, Finishes, MEP, IT etc.), Materials, Equipment, Consultancies and /or Services under OPEX/CAPEX.
Completion of Project

Ensure Pre-bid meetings/Site Visits of Vendors as per requirement. Timely Solution/Clarification to resolve techno-commercial issues with User department, Vendors & other stakeholders on scope, specifications, BOQ, commercial, legal, HR, taxes, etc. for getting timely offers.
Time & Cost saving

Prepare Price Comparisons, Negotiate and finalize the prices and contracts with all vendors to ensure that the procured product is of high quality, suitable price and is fit for the project quality standards. Use latest negotiation tools such as e-bidding (reverse/forward auctions) methods.
Cost Saving

Ensure all purchase activities complied with quality standard, tax/GST, Labour Compliances and government policies and Pre-Audit/MAG Clearance for all awarded Contracts as per SOP.
Compliances & SOP

Ensure all purchase activities complied with quality standard, tax/GST, Labour Compliances and government policies and Pre-Audit/MAG Clearance for all awarded Contracts as per SOP.
Contracts Award

Engage with finance and SAP team to ensure all PO/WO and agreements and ENFA approvals are on time.
Drafting contracts/ agreements for Civil, Finishes, MEP, IT, Consultancies & work contracts.

Completion of Project

Responsible for contracts/ agreements execution with the vendors & support to take clearance from Legal, Finance etc.
Cost Saving & meet compliances

Fully accountable for actions and the obligation to inform, report and/or answer to HOD or designated authority or user department on the consequences of actions and decisions. Ensure SOP adherence for activities being undertaken.

SOP & Compliances

Support new initiative including strategic procurement

CIP, KAIZEN/BLIP etc.

Develop vendor data base and building & maintaining the vendor network to ensure that a good pool of credible vendors develop long term partnerships. Ensure Timely Contract Closure, Vendor Evaluation and New Vendor Identification.

New Vendors,
Vendor Management

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

you need to interact with outside the organization to enable success in your day to day work Contractors, Consultants: Techno-Commercial Clarifications on Contractual issues, Negotiations, Problem solving Auditors; for compliances

INTERNAL INTERACTIONS

- Roles you need to interact with inside the organization to enable success in your day to day work

- Interact with ALD Planning, Design, Project Departments on a regular basis for project scheduling, scope compilation, technical queries in terms of understanding needs and priorities and developing business alignment with procurement processes

- Interactions with Tax Compliance/Finance Team, HR, Legal and other departments on various contractual & statutory compliances. Interact with MAG for pre-audit compliances and resolution of observations.

- Group Procurement function in terms of aligning to the overall procurement architecture, knowledge management across procurement units in the group in terms of best practice sharing

FINANCIAL DIMENSIONS

- Total Contract Procurement Value: INR 150 to 200 Cr. per annum for Airport Land Development from which he is responsible for Contract Procurement of INR 50 Lakh to 100 Cr. per annum varying in undermentioned contracts.

- Specialized Design & Technical Consultancies

- Civil, Finishes & Furniture Works\

- Electrical Works including Specialized Light Fixtures

- IT Works (Internal & external Network Infrastructure)

- Specialized IT Communication Equipment & Devices

- Landscape & Irrigation Works

- Specialized Water Features/Fountains & Art Works

- Building Management System (BMS)

- Lifts & Escalators

- Business Development / Promotion & Events

- Operation & Maintenance

- Estimated 100+ Work Orders /POs in a year from.

OTHER DIMENSIONS

- Individual contributor role

EDUCATION QUALIFICATIONS

- BE (civil)

RELEVANT EXPERIENCE

8 to 10 total years of experience in managing various project contract award/procurement of various disciplines involving technical Consultancies, Civil, Finishes, IT, MEP, Landscaping, Lighting & Specialized Fixtures etc.

COMPETENCIES

- Entrepreneurship
- Capability Building
- Social Awareness
- Planning & Decision Making
- Execution & Results
- Strategic Orientation
- Problem Solving & Analytical Thinking
- Networking
- Personal Effectiveness
- Teamwork & Interpersonal influence
- Stakeholder Focus
- Contract Management (Practitioner)
- Stakeholder Management (Practitioner)
- Business Acumen (Practitioner)
- Business / Contractual Communication (Practitioner)
- Proficiency in Use of Procurement Tools (Practitioner)
- Procurement Processes / SOPS and Governance framework (Practitioner)
- Vendor Management and Development (Practitioner)