Specialized Recruiting Coordinator

Job Title: Recruiting Coordinator Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate candidate and job data, and building strong relationships with both candidates and internal stakeholders. The position is ideal for someone who enjoys organization, communication, and problem-solving, and who wants to broaden their experience within a top-tier talent acquisition environment. Responsibilities

- Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
- Manage and update candidate records and job postings in recruiting systems to ensure accurate and current information.
- Confirm new hires in the recruiting systems and support a smooth transition from candidate to employee.
- Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
- Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
- Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interview teams.
- Identify opportunities to improve the candidate experience and enhance scheduling efficiency, and share recommendations with the recruiting team.
- Assist with the coordination and execution of other recruiting-related activities and projects as needed.

Essential Skills

- At least 1 year of experience as a recruiting coordinator or in a similar coordination-focused role.
- Proficiency with MS Word, Excel, and PowerPoint.
- Bachelors degree.
- Strong scheduling and calendar management skills.
- Proven coordination and organizational abilities in a fast-paced environment.
- High attention to detail in managing data, communications, and logistics.
- Effective written and verbal communication skills.
- Experience supporting talent acquisition or recruiting activities.

Additional Skills & Qualifications

- Demonstrated customer focus with a commitment to providing a positive candidate experience.
- Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
- Strong oral and written communication skills for interacting with candidates and internal stakeholders.
- Ability to work effectively in a fast-paced, quickly changing environment.
- Comfort collaborating with both internal and external clients and candidates.
- Ability to shift gears quickly and adapt to changing priorities while maintaining a high level of service.

Work Environment This contract-to-potential (high possibility of extension/conversion) role operates in a 100% remote work environment, allowing you to perform all responsibilities virtually. You will work in a fast-paced recruiting organization that relies heavily on digital tools, including recruiting systems and the Microsoft Office suite (Word, Excel, PowerPoint). The position involves frequent online communication via email, phone, and virtual meetings with recruiters, hiring teams, and candidates. The work setting emphasizes professionalism, responsiveness, and collaboration, with an expectation that you manage your time effectively and remain organized while handling multiple scheduling and coordination tasks.
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Seattle, WA.
Application Deadline
This position is anticipated to close on Nov 24, 2026.
Workplace Type
This is a fully onsite position in Seattle,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.