Executive/Personal Assistant to a Private Family Office in Long Island

Our client, an established private family office in Long Island, is looking for an experienced Executive and Personal Assistant to join its collaborative, longstanding administrative team. Approximately 90% of the role will involve executive and personal support to one executive and their family, with the remaining 10% dedicated to executive support for another executive within the family office. The position will initially lean toward personal support, with executive responsibilities growing as the principal becomes more involved in the family business. This role offers excellent potential for long-term growth alongside the executive, with hands-on training and support from an experienced EA team. Confidentiality, sound judgment, flexibility, and a strong commitment to building a lasting working relationship are imperative to succeed in this role.

RESPONSIBILITIES

- Provide comprehensive executive and personal support to the primary executive and his family, with additional executive support to another principal

- Manage business and personal calendars, schedule meetings and appointments, and proactively resolve scheduling conflicts

- Coordinate domestic and international travel, including reservations, transportation, and detailed itineraries

- Manage personal appointments, restaurant reservations, family activities, and other day-to-day requests

- Liaise with household staff, property managers, vendors, and internal teams to coordinate personal and household needs

- Track requests, deadlines, and outstanding items, anticipating needs and ensuring timely follow-through

- Assist with planning and logistics for family gatherings, corporate events, and special projects

- Partner closely with the established EA team, learning family preferences and procedures while gradually assuming ownership of the principals needs

- Provide coverage and support across the administrative team as needed

- Maintain the highest level of discretion when handling confidential personal and business information

QUALIFICATIONS

- Ideally 10–15 years of Executive Assistant / Personal Assistant experience, preferably within a private family office or similarly demanding and fast paced support environment

- Demonstrated longevity in prior roles and an interest in a long-term opportunity with room to grow

- Exceptional discretion, unquestioned integrity, and sound judgment

- Superior communication and interpersonal skills, with a warm, professional approach and an understanding of appropriate boundaries while executing with clear leadership

- Strong organizational and time management skills; ability to manage competing priorities with accuracy

- Proactive, resourceful, and comfortable making informed decisions and taking accountability

- Positive attitude and willingness to roll up sleeves; no task too big or too small

- Ability to work independently while collaborating closely with an experienced, established team

- Flexibility to adapt to changing responsibilities, schedules, and the evolving needs of the executives

SALARY

$120–130K base depending on experience, comprehensive benefits, including medical and dental

HOURS

8am–5pm or 8:30am–5:30pm, with flexibility based on the principals needs

Hybrid schedule, generally 2–3 days/week in the Long Island office, with additional in-person availability as needed