Administrative Assistant 2

Job Title: Administrative Assistant 2 Job Description
The Administrative Assistant 2 performs a wide range of complex administrative functions to support all levels of management and their external business partners. This role focuses heavily on sophisticated calendar management for a Partner Manager, coordination of domestic and international travel, and comprehensive administrative support for the broader team. The position also handles meetings and events, department financial operations, personnel and facility operations, procurement of goods and services, and general office support, serving as the primary contact point for the department and completing special projects as assigned.
Responsibilities
- Provide complex administrative support to all levels of management, including coordination with external business partners.
- Manage complex calendars for leadership, including a Partner Manager, proactively scheduling, rescheduling, and resolving conflicts.
- Coordinate domestic and international travel arrangements, including transportation, lodging, and itineraries for team members and leadership.
- Process and track business expenses, ensuring accuracy, compliance with policies, and timely submission.
- Coordinate meetings and events, including scheduling, room reservations, agendas, materials, and logistical support.
- Support department financial operations by assisting with tracking, documentation, and related administrative tasks.
- Assist with personnel operations, including maintaining records and supporting administrative processes for the team.
- Support facility operations by coordinating office needs and acting as a point of contact for facility-related requests.
- Manage procurement of goods and services such as computer equipment, office supplies, reference materials, and other resources needed by the team.
- Maintain and manage vendor relationships, including ordering, tracking deliveries, and resolving issues.
- Provide general office support, including handling correspondence, maintaining files, and ensuring smooth daily operations.
- Serve as the main department or group contact, responding to inquiries and directing requests appropriately.
- Coordinate and manage equipment needs for the team, ensuring that required tools and devices are available and functioning.
- Offer ongoing team support by anticipating needs, prioritizing tasks, and ensuring administrative activities align with team objectives.
- Complete special projects as assigned, delivering high-quality work within agreed timelines.
Essential Skills
- 34 years of experience providing complex calendar support for multiple stakeholders or leaders.
- 34 years of experience coordinating domestic and international travel arrangements.
- 34 years of experience providing comprehensive team support in an administrative capacity.
- Proficiency in administrative support and administrative assistance in a fast-paced environment.
- Strong calendar management skills, including conflict resolution and prioritization.
- Experience with travel management, including booking, itinerary planning, and adjustments.
- Ability to manage business expenses and expense reporting accurately and efficiently.
- Experience with vendor management, including ordering and maintaining relationships.
- Demonstrated conflict management skills when handling scheduling and competing priorities.
- Strong customer service skills when interacting with internal stakeholders and external partners.
- Ability to coordinate meetings and events, including logistics and communication.
- No degree or formal certification required for this role.
Additional Skills & Qualifications
- Experience supporting security-focused or risk management teams is beneficial.
- Background in equipment management and procurement of office and technical supplies.
- Ability to manage department financial and personnel operations from an administrative perspective.
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
- Excellent written and verbal communication skills for interacting with management and external partners.
- Attention to detail and accuracy in documentation, scheduling, and expense processing.
- Adaptability to changing priorities and the ability to handle special projects as assigned.
- Interest in long-term employment and the potential for role extension based on performance and business needs.
Work Environment
This role is fully onsite, working five days per week at Studio C. The schedule follows standard Monday through Friday core business hours, totaling approximately 40 hours per week, with overtime dependent on business needs. The team focuses on security management for the business, and the Administrative Assistant 2 works closely with a Partner Manager and their broader team in a professional office setting. The environment involves regular use of office technologies and equipment such as computers and related devices, as well as coordination of travel and vendor services. The position offers the potential for long-term employment, with an intended duration of up to 18 months and the possibility of extension depending on budget and business requirements. Dress code aligns with a typical professional office environment.
Job Type & Location
This is a Contract position based out of Redmond, WA.
Pay and Benefits
The pay range for this position is $28.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Redmond, WA.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in Redmond,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.