Facilities Coordinator 3

Job Title: Facilities Coordinator 3 Job Description
The Facilities Coordinator 3 supports facility operations by coordinating maintenance, vendor services, office services, and site amenities while ensuring a clean, safe, and well-organized workplace. This role works closely with facility leadership to maintain high service standards, meet contractual and performance requirements, and build strong relationships with internal stakeholders and external vendors.
Responsibilities
- Support Site and Assistant Facility Managers with day-to-day operational activities across maintenance, operations, accounting and finance, vendor oversight, equipment and supplies, and occupancy services.
- Actively promote and support an environment of teamwork, cooperation, performance excellence, and personal success.
- Conduct daily walkthroughs to ensure the office environment remains clean, organized, and presentable.
- Respond to all work orders in a timely manner, ensuring compliance with key performance indicators and delivering excellent customer service.
- Identify opportunities for improved operations and service excellence, making recommendations to enhance facility performance.
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained and that the workplace remains safe.
- Schedule and manage repairs, maintenance, minor works, and other work requests, tracking each item through to completion.
- Provide clear information and direction to vendors, facilities staff, and other service providers to ensure coordinated execution of work with minimal disruption to occupants.
- Assist in the procurement of vendors and services, supporting sourcing and onboarding activities as required.
- Coordinate the delivery of site amenities such as fitness services, food services, massage, transportation support, and office moves, acting as the key point of contact for these services.
- Provide coordination and support for events, meetings, and conference facilities, ensuring rooms and resources are prepared and services run smoothly.
- Perform additional office services as needed, including reception and guest support, mail and courier handling, office supplies and equipment maintenance, landlord relations, and management of building access passes, safety, and security support.
- Update and maintain accurate records and official documentation for the site, including web pages and other systems related to moves and reconfigurations, events, reception, and building operations.
- Maintain, update, and propose emergency response plans, including evacuation procedures, after-hours emergency response, and environmental health and safety protocols.
- Provide basic logistical assistance and implementation support to the Moves, Adds, and Changes (MAC) team during office reconfigurations.
- Comply with all requirements of the client contract and consistently meet or exceed established Key Performance Indicators.
- Deliver an exceptional quality of service, actively seeking and responding to client feedback.
- Coordinate site operations in accordance with agreed policies, procedures, and the defined contract scope.
Essential Skills
- At least 1 year of experience as a Facilities Coordinator or in a closely related facilities management role.
- Hands-on experience with facilities maintenance and facility operations.
- Proven customer service skills with the ability to respond promptly and professionally to occupant requests and work orders.
- Experience in facility management, including coordination of building services and office operations.
- Vendor management experience, including coordinating and overseeing vendor activities on site.
- Proficiency with Microsoft Office tools for documentation, reporting, and communication.
- Ability to build and maintain positive relationships with clients, vendors, and internal stakeholders.
- Strong organizational skills with the ability to manage multiple tasks, repairs, and service requests simultaneously.
- Attention to detail in maintaining records, documentation, and compliance with procedures and performance measures.
Additional Skills & Qualifications
- Prior experience coordinating office moves, reconfigurations, and supporting Moves, Adds, and Changes (MAC) activities.
- Experience supporting events, meetings, and conference facilities, including logistics and room setup.
- Familiarity with emergency response planning, evacuation procedures, and environmental health and safety practices.
- Experience coordinating site amenities such as fitness, food services, transportation support, and wellness-related services.
- Comfort working with landlord representatives and managing building access passes and related security processes.
- Ability to update and maintain web pages or internal sites related to building operations and office services.
- General understanding of accounting and finance aspects related to facilities operations and vendor services.
Work Environment
This is a full-time, on-site role with a Monday through Friday schedule from 8:30 AM to 5:00 PM, supporting a professional office environment. The position focuses on maintaining a clean, organized, and safe workplace while coordinating a variety of services, amenities, and events. Employee parking is not available on-site; however, subsidized parking at nearby facilities is offered at a reduced monthly rate. The role involves regular interaction with facility leadership, office occupants, vendors, and service providers, and requires comfort with both independent work and collaborative teamwork. Interviews for this role may be conducted virtually and in person with members of the team.
Job Type & Location
This is a Contract position based out of Austin, TX.
Pay and Benefits
The pay range for this position is $24.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Austin, TX.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in Austin,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.