Office Clerk

Job Title: Office Clerk Job Description This role supports a manufacturing site by managing batch records, cleaning and assembly sheets, and other controlled documentation. You will help ensure that all records are organized, traceable, and readily available to authorized colleagues, maintaining them in accordance with site procedures and supporting document review, filing, retention, and retrieval workflows. Working closely with manufacturing, quality, and administrative teams, you will keep documentation moving through the correct processes and maintain the integrity of the records library. Responsibilities

- Receive, organize, and maintain batch records and controlled documents.
- Review records for completeness, including signatures, dates, and required attachments.
- File and index documents in physical and electronic record systems.
- Track document movement between departments and maintain status logs.
- Retrieve records for audits, inspections, and business needs.
- Support archiving, retention, and records-management activities.
- Maintain organized records storage areas and inventory.
- Communicate with internal teams regarding documentation needs and discrepancies.
- Handle confidential information in accordance with procedures.
- Perform general office tasks including data entry, scanning, copying, and document preparation.

Essential Skills

- High school diploma or equivalent.
- 1+ year of administrative, clerical, records management, or document-control experience.
- Experience organizing, filing, and retrieving documents in structured record systems.
- Strong attention to detail and organizational skills.
- Proficiency with Microsoft Office and electronic document systems.
- Effective written and verbal communication skills.
- Ability to follow procedures, manage routine tasks, and work independently.
- Ability to collaborate with cross-functional teams.
- Business-level English proficiency.

Additional Skills & Qualifications

- Experience in a manufacturing, laboratory, quality, or regulated environment preferred.
- Knowledge of batch records, document control, and records-retention practices preferred.
- SAP or ERP system experience preferred.
- Background as an Administrative Assistant, Office Coordinator, Records Clerk, File Clerk, or Data Entry Specialist preferred.
- Strong filing, records-management, and administrative support experience highly desirable.

Work Environment This position operates in an office setting, supporting manufacturing, quality, and administrative teams. You will work extensively with physical filing systems, records libraries, and electronic document or records systems, including Microsoft Office and potentially ERP tools such as SAP. The role involves regular handling of controlled and confidential documentation, requiring careful adherence to procedures and record-retention schedules. You can expect standard office hours, recurring tasks, and a detail-oriented workflow focused on accuracy, organization, and timely support for inspections, audits, and operational needs. Professional office attire is appropriate for this environment.
Job Type & Location
This is a Contract position based out of Cincinnati, OH.
Pay and Benefits
The pay range for this position is $17.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Cincinnati, OH.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in Cincinnati,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.