Cash Application Specialist

Job Title: Cash Application Specialist Job Description The Cash Application Specialist processes and applies customer payments, including cash, checks, credit card transactions, ACH payments, wire transfers, and other forms of payment. This role maintains accurate accounting and accounts receivable records, researches and resolves account discrepancies, processes authorized deductions and adjustments, and supports reconciliation and reporting of accounts receivable activity. The position plays an important role in maintaining accurate customer accounts and supporting timely and efficient cash collection processes. Responsibilities

- Accurately post customer payments by recording cash, checks, credit card transactions, ACH payments, wire transfers, and other forms of payment.
- Apply customer payments to the appropriate invoices and accounts in a timely and precise manner.
- Verify payment information and supporting documentation to ensure accurate transaction processing.
- Research and resolve unapplied cash and payment discrepancies to maintain clean and accurate ledgers.
- Maintain accurate and up-to-date cash application records and documentation.
- Process authorized adjustments and deductions related to customer accounts.
- Maintain accurate customer accounts receivable records in accordance with established procedures.
- Review and reconcile outstanding invoices and payments to update receivable balances.
- Research customer account activity and payment history to identify discrepancies or outstanding balances.
- Assist with resolving customer account issues and payment questions in a professional manner.
- Review customer payment plans, payment history, credit information, and account activity to support collection resolution.
- Assist with the identification and resolution of valid or authorized customer deductions.
- Coordinate monthly transfers and reconciliations related to accounts receivable activity.
- Verify account totals and prepare reports related to accounts receivable and cash application as needed.
- Research account discrepancies and collaborate with internal departments and customers to resolve issues.
- Reconcile payment activity and customer accounts to ensure accuracy and completeness.
- Maintain organized accounting records and supporting documentation for audit and reporting purposes.
- Prepare and maintain reports related to cash application and accounts receivable activity.
- Identify trends, recurring discrepancies, and opportunities to improve cash application and accounts receivable processes.
- Communicate professionally with customers, vendors, coworkers, supervisors, and leadership.
- Respond to account and payment inquiries in a timely and professional manner via phone and written communication.
- Partner with Accounts Receivable, Accounting, Sales, Customer Service, and other departments to resolve account issues.
- Proactively engage team members and business partners to identify solutions and improve processes.
- Provide clear, professional telephone and written communication when working with internal and external stakeholders.
- Maintain accounting records and documentation in accordance with company procedures and standards.
- Support the Accounting team with special projects and other activities as needed.
- Assist with process improvements designed to increase accuracy, efficiency, and productivity in accounting and accounts receivable functions.
- Accomplish accounting and organizational objectives by completing related duties and responsibilities as assigned.

Essential Skills

- High school diploma or equivalent.
- Previous experience in Accounts Receivable, Cash Application, Accounting, or a closely related field (preferred).
- Strong working knowledge of Microsoft Office applications.
- Intermediate Microsoft Excel skills, including working with spreadsheets, formulas, and data analysis.
- Basic understanding of accounting principles and accounts receivable processes.
- Experience working with accounting or ERP software (preferred).
- Strong mathematical skills with the ability to perform accurate calculations.
- Strong analytical skills to identify, research, and resolve account discrepancies.
- Attention to detail and accuracy in processing payments and maintaining records.
- Ability to communicate clearly and professionally in both written and verbal forms.
- Ability to organize and maintain accounting documentation in a structured manner.

Additional Skills & Qualifications

- Experience handling cash application activities such as ACH payments, wire transfers, and deductions.
- Familiarity with consumer goods or manufacturing environments is beneficial.
- Ability to work collaboratively with cross-functional teams, including Accounting, Accounts Receivable, Sales, and Customer Service.
- Demonstrated problem-solving skills and a proactive approach to process improvement.
- Comfort working with multiple systems and data sources to reconcile accounts.
- Ability to manage multiple tasks and priorities while meeting deadlines.

Work Environment This role operates in a professional office environment within a consumer goods organization serving the outdoors, shooting sports, and sporting goods markets. The position involves regular use of computers, accounting or ERP software, and Microsoft Office applications, particularly Excel, to process payments, reconcile accounts, and prepare reports. Work is typically performed during standard business hours, with a focus on accuracy, timeliness, and collaboration with accounting, accounts receivable, sales, and customer service teams. The environment emphasizes organized record-keeping, professional communication, and adherence to established accounting procedures and controls.
Job Type & Location
This is a Contract position based out of Irving, TX.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Irving, TX.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in Irving,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.