Recruiting Coordinator

Recruiting Coordinator
Duration: 6 Months
Pay Rate: $38.38/hr on W2
Location: Seattle, WA 
Job ID: 179604

Job Summary
We are seeking a highly organized and detail-oriented Recruiting Coordinator to support a fast-paced Talent Acquisition team. The ideal candidate will have experience managing high-volume interview scheduling, coordinating candidate communications, supporting recruitment operations, and maintaining strong relationships with internal stakeholders. Candidates with prior experience in recruiting coordination, executive assistance, or administrative support are preferred.

Key Responsibilities:
- End-to-End Interview Scheduling & Coordination: Manage high-volume interview scheduling, complex calendar logistics, interview loops, recruiting events, and candidate pipeline activities. Handle hundreds of offers and scheduling updates monthly while ensuring accuracy and efficiency.
- Candidate Experience & Support: Serve as the primary point of contact for candidates, providing timely and professional communication throughout the recruitment process. Address general questions related to compensation, benefits, company policies, and hiring procedures.
- Recruitment Operations & Reporting: Prepare weekly and ad hoc recruitment reports, track hiring activities, analyze recruiting data, and support workflow improvements and talent acquisition initiatives.
- Stakeholder Management: Build and maintain effective relationships with recruiters, hiring managers, interviewers, and cross-functional teams to ensure smooth recruitment operations.
- Recruiting Support: Assist with talent sourcing strategies, networking events, recruitment programs, and other administrative activities as needed.
- Escalation Support: Participate in on-call schedules as an escalation point for service-related issues, which may include weekend availability (additional compensation provided).

Mandatory Requirements
- Ability to manage hundreds of offers and high-volume interview schedules monthly in a fast-paced environment.
- Experience preparing recurring weekly and ad hoc recruitment reports.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities while maintaining accuracy and efficiency.

Desired Skills & Qualifications
- 1–2 years of experience in recruiting coordination, interview scheduling, or calendar management.
- Prior experience in Executive Assistant (EA), administrative coordination, or recruiting support roles is highly preferred.
- Strong calendar management and high-volume scheduling experience.
- Excellent stakeholder management and cross-functional communication skills.
- Strong customer service mindset with an emphasis on candidate experience and empathy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Comfortable working in a fast-paced, dynamic environment.

About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/ (https://www.linkedin.com/safety/go/?url=https%3A%2F%2Fintelliprogroup.com%2F&urlhash=ZWNV&isSdui=true).

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.