About this role
Tasks and Responsibilities :
- Supervise and manage the invoice registration process, focusing on keeping process consistency, troubleshooting and avoid process disruptions.
- Engage and coordinate, internal and external stakeholders, working groups to find solutions and/or propose improvements to the payment process.
- Manage communication with vendors, external/internal parties to clarify and solve open issues related to Accounts Payable.
- Support on Freight monthly reporting and Material creation.
- Guide and instruct, internal and external users, on any payment process and related workflows.
- Support and guide the Travel Expenses team on matters related to review, confirmation, processing and posting of travel expenses and all relevant travel instruments (company credit cards, expense reports, etc).
- Support the execution of intercompany recharges at the end of each month as well as ad hoc recharges.
- Assistance in closing month/year and support internal and external audits. Prepare and update SOX-relevant documentation. Build regular reports as required such as quality controls, statistical crosschecks and sanity checks and others.
- Prepare presentations and represent the team in local and global forums.
Contribute (back up):
- Whenever necessary, to back up and execute the invoice registration process and the vendor registration/changes process.
- Support the implementation of new models and processes in coordination with project leaders.
- Collaborate and support several IT projects related to enhancements and optimization of ERP System (SAP) and other related systems.
- To contribute and be part of the changes and improvements related to Payment processes.
Technical / Management Knowledge
- Previous experience in Accounts Payable, Master Data, Finance, or related administrative functions is an advantage, but not mandatory.
- Fluency in English, written and spoken. Portuguese and German are considered a plus.
- Independent, accurate and trustful way of working.
- Good communication skills and service orientation.
- Previous experience with SAP or another ERP system.
- Good MS Office knowledge