About this role
Responsibilities:
- Support the full spectrum of company secretarial duties for the listed company and its subsidiaries, including preparing board/committee meeting papers, minutes and resolutions; and assisting with general meetings.
- Handle statutory filings, annual returns, BVI Economic Substance Reporting, KYC coordination and loan‑related documentation and maintain corporate records for group entities.
- Prepare and coordinate documents for corporate restructuring, director changes, auditor changes, bank mandates and various approvals.
- Support the review of draft minutes and certificates and arrange for the execution of corporate documents; review audited financial statements and coordinate board/AGM adoption.
- Coordinate routine compliance matters, including licenses renewal and contract approvals.
- Provide monthly regulatory updates, assist in corporate governance initiatives and liaise with internal teams, external legal advisers, auditors, banks and regulators.
Requirements:
- Minimum 4 years of company secretarial experience in sizable Hong Kong-listed companies or reputable professional firms.
- Degree holder in Business, Corporate Governance, Law or related disciplines, and Associate Member of HKCGI.
- Solid knowledge of the Companies Ordinance, Listing Rules, and related statutory/compliance requirements.
- Experience in compliance matters for the real estate or property development industry is an advantage.
- Strong communication skills, high sense of responsibility, accuracy, and a strong team player.
- Proficient in MS Office; experience with CSA/EMS/DMS systems is a plus; fluent in written and spoken English, Cantonese and Mandarin.