Children and Youth Program Coordinator - 2025860

POSITION SUMMARY:
 
 
This is a limited-term position funded through a grant agreement until (DATE) and contingent upon funding extension.
 
This is a part-time position for (insert hours) hours per week. {If Hybrid, add schedule, ex.1 day onsite and 4 work from home days}.

ROLE & RESPONSIBILITIES:

Program Leadership & Accountability

- Lead the day-to-day operation and instructional quality of the Children & Youth program within the manager’s overall goals and priorities.

- Provide the manager with regular updates on attendance, classroom needs, child engagement, volunteer performance, and emerging concerns.

- Recommend program improvements based on classroom experience, family feedback, and child needs.

- Attend and actively participate in relevant staff meetings, department meetings, and Children & Youth Community of Practice meetings to support collaboration, professional development, and program improvement.

Curriculum, Instruction & Classroom Operations

- Own all Children & Youth curriculum development and weekly lesson planning (art, music/dance, literacy, STEM, wellness, life skills, etc.), including adapting and implementing pre-set curricula.

- Prepare lesson materials and organize supplies needed for each program night.

- Lead evening Children & Youth classes and assign specific roles to volunteers and interns each night (e.g., art activity, dance/music, sign-in, small-group support).

- Maintain a clean, organized, developmentally appropriate, and safe classroom environment.

- Plan program-specific special activities and contribute ideas, curriculum, and logistics planning for camps and other Children & Youth programs.

- Help coordinate and lead two to three summer camps annually for refugee and immigrant children, including supporting curriculum development, activity planning, volunteer coordination, logistics, and day-of program implementation.

Volunteer & Intern Management

- Identify the number and type of volunteers needed for each Children & Youth session and communicate staffing needs or gaps to the manager.

- Provide CAP/Children & Youth-specific orientation and coaching, including child safety, classroom routines, behavior support, and activity facilitation.

- Develop and update CAP-specific volunteer training materials and contribute program-specific content to larger volunteer trainings.

- Direct and support Children & Youth volunteers and interns during each class session and provide feedback on classroom performance.

Student/Family Enrollment, Attendance & Communication

- Manage the Children & Youth roster, waitlist, registration paperwork and consents, and routine enrollment follow-up.

- Run or oversee nightly child sign-in and sign-out procedures and ensure records are complete and accurate.

- Track absences and attendance patterns; direct parents to contact the coordinator regarding routine absences and class-specific questions.

- Maintain routine communication with parents regarding attendance, program updates, child progress and engagement, special events, and class-specific changes.

- Flag chronic attendance concerns, safety concerns, or significant family needs to the manager for follow-up when appropriate.

Data, Compliance, Safety & Reporting

- Input and maintain official Children & Youth class and program data in Dynamics when an intern is not available to do so.

- Implement child-safety policies and emergency procedures during program hours; complete incident reports and immediately escalate serious concerns to the appropriate supervisor.

- Track classroom and program supplies and submit purchase requests before materials are needed.

- Maintain required Children & Youth forms and program-level documentation.

Community Partnerships, Outreach & Communications

- Provide the manager with Children & Youth program updates, photos and stories (when permitted), volunteer needs, and upcoming activities for newsletters, outreach, and other communications.

- Maintain program-specific communication with families and volunteers regarding immediate Children & Youth class needs, updates, or changes.

- Support relationships with community partners involved in Children & Youth activities and communicate program needs or opportunities to the manager.

Budget, Supplies & Program Logistics

- Maintain Children & Youth supply inventory, organize materials, and submit timely purchase requests.

- Coordinate routine classroom setup, cleanup, and program logistics.

- Plan the detailed operational needs of Children & Youth activities and special events, escalating larger budget or logistical decisions to the manager.

Additional Responsibilities

- Perform other duties and responsibilities as assigned that may not be specifically listed in this job description but are reasonably related to the development, coordination, operation, or improvement of Children & Youth programming.

- Support additional Children & Youth initiatives, special events, programming needs, and organizational priorities as assigned by the manager.

JOB REQUIREMENTS:

- Mature and personal Christian faith

- Committed to the mission, vision, and values of World Relief

- Desire to serve and empower the Church to impact vulnerable communities

- Able to affirm and/or acknowledge World Reliefs Core Beliefs (https://worldrelief.org/values/), Statement of Faith (https://worldrelief.org/statement-of-faith-details/), Christian Identity (https://worldrelief.org/content/uploads/2022/06/Towards-a-Fresh-Embrace-of-our-Christian-Identity-2.pdf) and National Association of Evangelicals' For the Health of The Nation document (https://www.nae.org/for-the-health-of-the-nation-publication/)

- Valid drivers license, access to reliable vehicle and ability to pass MVR standards

- Previous experience working with children in a daycare, classroom, or similar setting

- Deep commitment to the care, safety, and overall well-being of children

- Ability to be flexible and responsive to the evolving needs of children and their families

- Strong interpersonal skills and the ability to work well in a multicultural, team-oriented environment

- Comfort engaging with children in structured and creative activities, including arts-based programming

- Willingness to take direction and collaborate closely with supervisors and team members

- Ability to maintain confidentiality and uphold World Relief’s values and policies

PREFERRED QUALIFICATIONS:

- Bi-lingual ability preferred

- Previous experience running programs and/or previous experience overseeing children and youth in a similar setting

- Previous experience working with children and youth • Previous cross-cultural experience highly desired

- Highly self-motivated with the ability to work independently and within necessary deadlines

- Ability to problem-solve and multi-task

- Enjoy working in a fast paced, challenging, and fluid environment

- Excellent organizational skills and high attention to detail

- Dependable and consistent in attendance and performance

- Ability to work well as part of a team and with diverse groups of people

World Relief offers a competitive benefits package and employee discount program for full-time, Regular, employees.
 
World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.
 
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Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
 
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.