Administrative Assistant

Administrative Assistant

Location: East Setauket, NY 11733 (Confidential Client)

Position Type: Full-Time,  Temp-to-Hire

Schedule: Monday – Friday, 9:00 AM – 5:00 PM (In-Office)

Pay Rate: $22.00 – $25.00+ / hour (DOE / Open for strong candidates)

Job Overview

A premier construction and engineering firm in East Setauket, NY, is seeking a dynamic, self-sufficient Administrative Assistant to serve as the backbone of their office operations. This role is ideal for a highly organized professional with strong Microsoft Excel and Outlook skills who thrives in a fast-paced environment and is looking to grow within a stable organization.

Key Responsibilities

Data Entry & Records Management: Perform high-volume data entry for various departments; scan, file, index, and organize physical and digital documentation.

Office & Mail Operations: Process and review incoming mail, manage routine document shredding, and maintain physical file archives.

Administrative Support: Provide daily clerical assistance to office managers and department teams on special projects and ad-hoc assignments.

Equipment & Systems: Operate and maintain standard office equipment, including multi-function copiers, scanners, and document management tools.

Qualifications & Requirements

Experience: 1–3+ years of clerical or administrative office experience (construction, civil engineering, or heavy industrial background preferred).

Software Proficiency: Strong working knowledge of Microsoft Office, with intermediate/advanced proficiency in Excel and Outlook required.

Key Attributes: High attention to detail, strong verbal communication, and the ability to work independently under pressure.

Work Arrangement: 100% on-site, Monday through Friday, 9:00 AM – 5:00 PM.

Compensation / Pay Rate (Up to): $22.00 - $25.00