Facility Space Planning Support Specialist

Facility Space Planning Support Specialist

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

Position Overview:

The Facility Space Planning Support Specialist serves as the installation's primary space utilization expert, managing the facility footprint to maximize use of existing space before recommending new construction or leases. This role performs space utilization analyses and physical site audits using AFCEC-approved systems, primarily NexGen IT (TRIRIGA), to maintain accurate facility use data, category codes, and personnel assignments, applying AFMAN 32-1084 standards to review and authorize space requests. The Specialist coordinates with engineering staff, community planners, and Real Property to maintain the Facility Space Optimization Plan (FSOP), supports quarterly Facilities Board Working Groups with compiled data and presentation materials, and processes 15–25 ad-hoc space allocation requests annually while ensuring continuous, accurate record reconciliation in NexGen IT. Candidates must hold a bachelor's degree in urban planning, architecture, interior design, facility management, or a related field, or possess at least 3 years of equivalent experience in facility space management and asset optimization, along with strong analytical skills for developing strategic space consolidation plans and the ability to clearly communicate complex planning recommendations to installation leadership; proficiency with real property databases, particularly NexGen IT, is preferred.

Job Responsibilities:

- Serves as the installation's primary space utilization specialist, actively managing the facility footprint so that space allocation strategies use existing facilities and underutilized space before proposing new construction or additional leases.

- Will perform space utilization analyses using AFCEC-approved systems, primarily NexGen IT (TRIRIGA), to maintain, update, and revise facility use data, facility category codes, and personnel assignments so that installation space records remain accurate and current for planning and programming purposes.

- Applies a comprehensive understanding of AFMAN 32-1084 (Facility Requirements)[HD3.1] when reviewing and authorizing space requests, ensuring that approvals and denials are based on standardized Air Force facility criteria and documented in the contractually required systems.

- Conducts space utilization inspections and physical site audits in accordance with AFMAN 32-1084[HD4.1] and AFCEC optimization guidance. Will document current space use, personnel counts, utilization rates by space type, and identified underutilized areas and opportunities for consolidation or demolition in NexGen IT and any other contract-specified tools.

- Coordinates with engineering staff, community planners, and Real Property in maintaining the Facility Space Optimization Plan (FSOP), recommending non-materiel courses of action for mission beddowns, unit relocations, and lease reductions that optimize existing space and support installation mission priorities.

- Supports quarterly Facilities Board Working Groups and Facilities Boards by compiling and analyzing space request data, and by presenting recommended solutions for space utilization, authorizations, and allocations in time for board deliberations, ensuring board decisions are based on complete and current facility utilization information.

- Processes an estimated 15 to 25 ad-hoc space allocation requests annually, translating tenant needs into actionable footprint solutions and matching them against existing installation inventory.

- Prepares presentation materials including floor plan markups, utilization graphics, and analytical summaries to support quarterly Facilities Board (FB) decision briefs.

- Performs continuous data entry and record reconciliation within NexGen IT and unit files to ensure all physical unit moves, category code shifts, and square footage reallocations are immediately and accurately logged.

Required Qualifications:

- Must have e ither a bachelor's degree in urban planning, Architecture, Interior Design, Facility Management, or a closely related field; or at least 3 years of equivalent experience specifically in facility space management and asset optimization.

- Has comprehensive skills in analyzing quantitative and qualitative facility data to develop strategic space consolidation plans.

- Is abile to clearly communicate complex planning decisions and recommendations to installation leadership

Preferred Qualifications:

- Proficient in navigating and updating real property databases, with NexGen IT strongly preferred

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with [email protected] if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.