Invoicing Staff

About Electrum

Electrum is building a connected electric two-wheeler ecosystem in Indonesia—from vehicles and battery technology to swap stations and IoT. Join us to help turn that system into practical, everyday mobility that is cleaner, smarter and more efficient.

Role purpose

Prepare accurate, complete, and timely invoices and supporting documentation so revenue billing and customer collections can proceed without avoidable disputes or delays.

Key responsibilities

- Create sales invoices, credit notes, debit notes, and related billing documents based on approved orders, contracts, delivery/acceptance evidence, and tax requirements.
- Validate customer details, pricing, quantities, payment terms, tax treatment, and required supporting documents before issuance.
- Submit invoices through customer portals or agreed channels and maintain clear proof of submission.
- Maintain an invoice tracker covering issuance date, due date, submission status, outstanding documents, and dispute status.
- Coordinate with Sales, Operations, Finance, and customers to resolve billing discrepancies, missing documents, and rejected invoices.
- Support accounts receivable reconciliation by matching invoices, credit notes, and customer balances.
- Prepare routine billing and aging reports and escalate overdue or at-risk items.
- Maintain orderly electronic and physical billing records in line with document-retention requirements.
- Contribute to improvements in invoice accuracy, billing turnaround time, and process automation.

Qualifications

- Diploma or Bachelor’s degree in Accounting, Finance, Administration, or related discipline.
- 1–3 years of invoicing, accounts receivable, billing, or finance administration experience.
- Strong numerical accuracy and attention to detail.
- Familiarity with Indonesian tax invoices/e-Faktur is an advantage.
- Proficient in Excel and comfortable using ERP/accounting systems and customer portals.
- Clear communication skills, proactive follow-up habits, and ability to manage repetitive high-volume work.

Success measures

- Invoices issued correctly and within agreed billing timelines.
- Minimal invoice rejection/rework rate.
- Complete, traceable billing documentation and timely issue resolution.