Bookkeeper – Commercial Real Estate & Brokerage

Job Description

Bookkeeper – Commercial Real Estate & Brokerage

Location: Carle Place, NY (100% In-Office)

Position Type: Full-Time / Direct Hire

Target Salary Range: $75,000 – $90,000 / year ($31.00 – $36.00/hr based on experience)

Industry: Commercial Real Estate, Investment Sales & Property Management

Company Overview

We are recruiting on behalf of a premier full-service Commercial Real Estate Services & Investment Firm located in Carle Place, NY. Specializing in commercial property sales, leasing, asset management, and advisory services, the firm offers a professional, collaborative environment with long-term stability.

Position Summary

The Real Estate Bookkeeper will oversee day-to-day financial operations, accounting records, tenant billing, vendor accounts, and financial reporting across commercial brokerage operations and managed property portfolios. This role requires a meticulous accounting professional with prior experience in commercial real estate or property management finance .

Key Responsibilities

Accounts Receivable & Rent Roll: Process monthly tenant billing, record rent collections, manage CAM/Tax escalation adjustments, and maintain up-to-date tenant ledgers.

Accounts Payable & Vendor Expenses: Review, code, and process vendor invoices, contractor payments, utilities, and property maintenance expenses; issue timely bill payments.

Brokerage Commission Processing: Calculate, log, and process real estate agent/broker commission payouts, escrow deposits, and earnest money transfers in compliance with state real estate regulations.

Bank Reconciliation & Escrow Management: Perform monthly reconciliations for multiple bank accounts, including operating accounts, security deposit escrow accounts, and commission trust accounts.

CAM & Operating Expense Reconciliations: Assist with annual Common Area Maintenance (CAM), real estate tax, and insurance reconciliation calculations for commercial tenants.

Financial Reporting & Month-End Close: Assist external CPA/Controller with month-end closing procedures, general ledger maintenance, profit & loss statement preparation, and year-end 1099 processing.

Qualifications & Requirements

Experience: 3–5+ years of full-charge bookkeeping experience, with direct experience in Commercial Real Estate, Property Management, or Real Estate Brokerage operations strongly preferred .

Software Proficiency: Hands-on experience with real estate accounting software (e.g., AppFolio, Yardi, RealPage, Buildium) and/or advanced QuickBooks Online/Desktop and Microsoft Excel.

Real Estate Financial Concepts: Solid understanding of commercial lease structures (NNN, Modified Gross), tenant rent rolls, CAM reconciliations, and commission structures.

Attention to Detail: High accuracy in data entry, account reconciliation, and tracking financial milestones across multiple property entities.

Communication & Professionalism: Excellent written and verbal communication skills for interacting with property owners, commercial tenants, brokers, vendors, and executive leadership.

Compensation / Pay Rate (Up to): $75,000.00 - $90,000.00