Facilities Coordinator 3 (5-7 Years)

Job Title: Facilities Coordinator 3 Job Description The Facilities Coordinator 3 plays a key role in ensuring that the facility operates smoothly, safely, and efficiently while providing a welcoming front-desk experience for visitors. This position combines hands-on facilities support with receptionist duties, including greeting guests, coordinating event setups and breakdowns, and supporting the facilities team with administrative tasks. The role requires 57 years of relevant experience, strong organizational skills, and the ability to work comfortably with technology and basic building systems. Responsibilities

- Coordinate routine maintenance and repairs for facility systems, including mechanical, electrical, HVAC, and plumbing, to ensure safe and reliable operation.
- Oversee daily cleaning, landscaping, and security services, ensuring that the facility remains clean, well-maintained, and secure.
- Assist in sourcing, coordinating, and supervising external contractors and service providers for facilities-related work.
- Review work performed by vendors to confirm quality, completeness, and adherence to contractual agreements and service standards.
- Provide receptionist support by greeting guests, answering inquiries, and directing visitors to appropriate rooms and areas.
- Set up and break down rooms and spaces for meetings, events, and other activities, including moving furniture and equipment as needed.
- Use a cell phone and computer, including email and basic software tools, to communicate, track work orders, and manage schedules.
- Provide administrative support to the facilities team by maintaining facility records, compliance documents, and service logs.
- Perform clerical duties such as scheduling maintenance, coordinating service appointments, and assisting with procurement and budget tracking.
- Ensure that all facilities operations comply with applicable health and safety standards and legal requirements.
- Participate in the development and implementation of emergency response plans and occupational safety procedures.
- Assist with office space allocation and layout planning to maximize efficiency and support organizational needs.
- Coordinate internal office moves and support changes to office configurations, including furniture and equipment placement.
- Liaise between staff and external providers for support services such as catering, cleaning, parking, and security.
- Manage inventory of facilities-related supplies, monitor stock levels, and place orders to ensure critical items are always available.
- Lift and move items up to 30 pounds, including occasionally lifting up to 10 pounds overhead, as part of event setups and general facilities work.
- Deliver excellent customer service to internal staff and visitors, responding promptly and professionally to facilities requests and inquiries.
- Prioritize multiple work orders and tasks, ensuring that urgent issues are addressed quickly while maintaining ongoing facility operations.

Essential Skills

- 57 years of experience in facilities coordination, facilities maintenance, or a closely related role.
- Proven organizational and coordination abilities, with the capacity to manage multiple tasks and work orders simultaneously.
- Excellent communication and interpersonal skills for interacting with staff, vendors, and visitors in a professional manner.
- Working knowledge of basic electrical and mechanical systems and building operations.
- Ability to multitask effectively and prioritize work orders based on urgency and impact.
- Familiarity with procurement processes and basic budgeting for facilities-related expenses.
- Proficiency in Microsoft Office applications, including email, word processing, and spreadsheets.
- Ability to use a cell phone and computer comfortably for communication, scheduling, and documentation.
- Capability to lift up to 30 pounds and occasionally lift up to 10 pounds overhead as part of job duties.
- Strong customer service orientation, particularly in a receptionist or front-desk environment.

Additional Skills & Qualifications

- High school diploma required.
- Associates degree or higher in business management, facilities management, or a related field is preferred.
- Experience with facility management software is preferred.
- Experience in administrator or administrative support roles is advantageous.
- Previous experience coordinating vendors and service providers is beneficial.
- Knowledge of HVAC systems and general facilities maintenance is a plus.
- Experience in a customer service-focused environment, such as reception or front office, is desirable.

Work Environment This is a full-time, on-site role with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. The work takes place in a professional office and facility setting that includes mechanical, electrical, HVAC, and plumbing systems, as well as landscaped and secured grounds. The environment involves a mix of front-desk reception work, administrative office tasks, and hands-on facilities activities such as event setup and breakdown and light physical work including lifting and moving items. You will regularly use a computer, email, Microsoft Office, and facility management software, as well as a cell phone for communication and coordination. The position requires moving around the facility to inspect spaces, interact with vendors and staff, and support office moves and room configurations. Professional attire suitable for a reception and office environment is expected.
Job Type & Location
This is a Contract position based out of Austin, TX.
Pay and Benefits
The pay range for this position is $23.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Austin,TX.
Application Deadline
This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.