Project Administrator

Job Title: Project Administrator Job Description
We are seeking a detail-oriented Construction Office Administrator / Contract Compliance Coordinator to support our operations team on union construction projects. This role is critical to maintaining certified payroll, subcontract compliance, accounts payable, and overall project documentation. You will work closely with leadership and the current office administrator and must be capable of stepping in to cover certified payroll and compliance responsibilities when needed.
Responsibilities
- Prepare and submit certified payroll in compliance with government and union requirements.
- File certified payroll in LCPtracker, L&I, and distribute required reports.
- Support union payroll processes and compliance, including E-Verify coverage when needed.
- Coordinate union-related requirements such as drug testing and screenings.
- Process accounts payable on scheduled cycles, such as the 10th and 25th of each month.
- Review and process vendor and subcontractor invoices, ensuring required documentation is received prior to payment, including lien waivers.
- Load invoices into Field Materials and export to Sage (experience preferred, not required).
- Manage subcontractor paperwork, ensuring all documentation is complete and up to date, including signed subcontracts, Certificates of Insurance (COIs), certified payroll submissions, and lien waivers for each invoice.
- Support DCMS reporting and compliance for King County and maintain subcontractor pre-qualifications.
- File and organize project documentation and compliance records.
- Sort and manage shared inbox communications related to projects and compliance.
- Support reconciliation of company accounts, such as Voyager, VISA, Banner Bank, and Verizon.
- Provide general office administration as needed in coordination with the team.
Essential Skills
- Prior experience with a union contractor or union construction environment.
- Hands-on experience with certified payroll and subcontract compliance.
- Understanding of government contract requirements, including DCMS, lien waivers, certified payroll, and insurance tracking.
- Strong experience with accounts payable, invoice processing, and subcontract billing documentation.
- Ability to step in and backfill certified payroll and compliance responsibilities when needed.
Additional Skills & Qualifications
- 2+ years of experience in an administrative role supporting construction, engineering, or field operations with a union contractor.
- Experience assisting with certified payroll on federal projects, in addition to subcontract billings, lien waivers, and accounts payable.
- Exposure to compliance on federal projects, including prequalifications, verifying insurance certificates, subcontract documentation compliance.
- Experience using LCPtracker is preferred.
- Experience with Sage is a plus, but not required.
- Familiarity with Field Materials or similar invoice management systems.
- Background in construction office administration rather than pure payroll.
Work Environment
This position is based onsite at the main office in Tukwila, primarily working with ownership and project management. The role offers the opportunity to grow into a position with added responsibility around project management within a growing electrical contractor.
Job Type & Location
This is a Contract to Hire position based out of Tukwila, WA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tukwila,WA.
Application Deadline
This position is anticipated to close on Oct 9, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.