Client Relations Specialist

Job Title: Client Relations Specialist Job Description
We are seeking a dynamic Client Relations Specialist to support our event marketing, client meetings, and prospect outreach activities, enhancing client relationships and fostering new business development. This role involves coordination of our marketing presence at campus recruiting events, managing promotional items, and assisting in proposal development and client communications. You will maintain marketing resources, support sales funnel tracking, coordinate client feedback, and prepare reports and communications to keep our teams and clients informed.
Responsibilities
- Support event marketing, client meetings, and prospect outreach activities.
- Coordinate marketing presence at campus recruiting events.
- Manage inventory of promotional items and giveaways for events.
- Assist with proposal development by organizing materials, proofreading content, and preparing final documents.
- Maintain marketing resources, including staff resumes and project profiles.
- Support sales funnel tracking by entering information in our CRM and keeping internal systems organized.
- Coordinate client feedback and follow-up activities to support service quality.
- Prepare reports, emails, announcements, and other communications.
- Support annual and monthly marketing planning and execution.
- Track and report the effectiveness and ROI of marketing plan tactics.
- Improve team efficiency by maintaining templates, checklists, organized records, and clear follow-up processes.
- Complete other marketing and business administration responsibilities as assigned.
Essential Skills
- Experience in digital marketing, marketing campaigns, or email marketing.
- True B2B marketing experience such as social media, web campaigns, or email campaigning.
- Proposal writing experience or long sales cycle experience.
- Marketing strategy development.
Additional Skills & Qualifications
- Bachelors degree in Journalism, English, Communications, or Marketing preferred.
- Minimum of 1 year of administrative experience required, preferably in a marketing and/or sales environment.
- Valid Drivers License required.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Proficiency with Adobe Acrobat.
- Experience with artificial intelligence tools (e.g., Microsoft Copilot) is a plus.
- Strong oral and written communication skills.
- Ability to work cooperatively with others and manage deadlines.
Work Environment
This position offers a flexible work schedule with 2 days onsite and 3 days remote after 1 month of training. Join a collaborative and supportive team where your contributions are valued and your professional growth is encouraged.
Job Type & Location
This is a Contract to Hire position based out of Madison, WI.
Pay and Benefits
The pay range for this position is $20.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Madison,WI.
Application Deadline
This position is anticipated to close on Oct 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.