Recruiting Project Coordinator

Project Coordinator I | Recruiting Operations

🚀 Love recruiting operations, organization, and making complicated processes run smoothly?

Were looking for a highly organized Project Coordinator I to join a fast-paced recruiting organization and help keep high-volume hiring programs moving behind the scenes. This is an ideal opportunity for someone with previous Recruiting Coordinator experience who is ready to take on broader project and program responsibilities. Youll work closely with program coordinators, candidates, business partners, and cross-functional teams while managing everything from interview logistics and service requests to reporting, data accuracy, process improvement, and recruiting operations. If youre someone who loves keeping moving pieces organized, improving processes, solving operational problems, and being the person everyone can count on to know whats happening, this may be the perfect next step.
## Why You'll Love This Role
Combine recruiting coordination with project/program coordination Support hiring initiatives across multiple business units and geographic regions Gain experience with operational dashboards, reporting, ticketing systems, and ATS platforms Work cross-functionally with candidates, program managers, business partners, and internal teams Help improve and automate recruiting processes Build experience as an operational subject matter expert Work in a dynamic environment where your organization and problem-solving skills will make a direct impact
## 💼 What You'll Be Doing

### 📅 Recruiting & Interview Coordination
You'll help keep high-volume recruiting activities organized and moving forward.

- Coordinate interviews and hiring program logistics
- Support scheduling across multiple business units and geographic regions
- Track candidate progress throughout the recruiting process
- Maintain accurate candidate and program documentation
- Communicate professionally with candidates and internal stakeholders
- Help ensure candidates receive a smooth, organized, and professional recruiting experience

Manage Recruiting Operations & Workflows

You'll become a go-to resource for assigned recruiting programs and operational processes.

- Manage service requests and workflows through ticketing systems
- Ensure requests are resolved within established service level agreements
- Maintain high standards for quality and data accuracy
- Coordinate activities between program managers, business partners, and cross-functional teams
- Provide guidance on program processes and systems
- Maintain accurate records within web-based tools and platforms

📊 Reporting, Data & Quality Assurance

This role isn't just about scheduling. You'll help give leadership visibility into how programs are performing by:

- Creating and maintaining operational dashboards
- Preparing monthly business review inputs
- Providing program status updates
- Tracking key performance metrics
- Conducting data validation and audits
- Completing compliance and quality checks
- Ensuring documentation is accurate, current, and accessible for reporting and decision-making

💡 Process Improvement & Automation

If you're the person who looks at a repetitive process and immediately thinks, "There has to be a better way to do this," you'll fit right in. You'll identify opportunities to:

- Streamline recruiting workflows
- Reduce unnecessary manual work
- Standardize operational procedures
- Improve the stakeholder experience
- Support automation opportunities
- Increase efficiency across recruiting programs

The goal isn't simply to follow an existing process. You'll also help identify ways to make that process better.
## 🎯 What We're Looking For

### Key Experience & Skills
Experience in project coordination or project management , particularly in environments involving multiple stakeholders and complex workflows Previous experience as a Recruiting Coordinator supporting high-volume hiring Experience in recruiting, HR, logistics, coordination, administration, or equivalent experience Experience with interview coordination and candidate-facing communication Proficiency with web-based tools and Microsoft products including: Outlook Excel Word SharePoint Excellent organizational and time-management skills Ability to manage multiple tasks and quickly shift priorities Strong written and verbal communication skills Ability to interact professionally with internal stakeholders, external partners, and candidates Excellent attention to detail and commitment to data accuracy Ability to learn processes and systems deeply enough to serve as an operational subject matter expert
## 🌟 Additional Qualifications
Even better if you bring:

- Degree or diploma in Human Resources or a related field , or equivalent education
- Experience working in a fast-paced, rapidly changing, or international environment
- Experience with an Applicant Tracking System (ATS) or other technical tracking systems
- Experience identifying and implementing process improvements
- Exposure to automation or standardized workflow development
- Experience developing or maintaining operational dashboards and reports

🙋 Who Will Thrive Here?

This role will be a great match for someone who is organized, adaptable, detail-oriented, and comfortable owning a lot of moving pieces at once. You'll especially thrive if you're someone who:

- Has coordinated high-volume recruiting before
- Loves organization and keeping people on track
- Doesn't get rattled when priorities suddenly change
- Notices small errors before they become bigger problems
- Communicates confidently with different types of stakeholders
- Enjoys working with systems, data, reports, and processes
- Can take ownership without needing constant direction
- Likes figuring out how workflows can be faster, easier, and more efficient
- Understands that a great candidate experience depends just as much on excellent coordination as it does on recruiting

You'll be working in a fast-paced and potentially international environment , so priorities can shift quickly and collaboration across teams will be a regular part of your day.
## 🚀 Ready for Your Next Step in Recruiting Operations?
If you've already built a foundation in high-volume recruiting coordination and want an opportunity that gives you broader exposure to project coordination, program operations, reporting, process improvement, data quality, and automation , this could be an excellent next move. We're looking for someone who can bring structure to a fast-moving environment, keep stakeholders informed, protect the candidate experience, and continuously look for ways to make recruiting operations better.
### If that sounds like you, apply today.
Job Type & Location This is a Contract position based out of Arlington, VA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Arlington,VA.
Application Deadline
This position is anticipated to close on Oct 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.