Recruiting Coordinator

Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an outstanding candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for someone who is highly organized, communicates clearly, can shift priorities at a moments notice, and is eager to broaden their experience within a top-tier recruiting function. Responsibilities

- Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
- Update candidate records and job postings in recruiting systems to ensure accurate and current information throughout the hiring process.
- Confirm new hires in the recruiting systems and support related administrative onboarding steps as required.
- Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email, ensuring a professional and positive experience.
- Track recruiting activities and candidate progress, and prepare weekly reports on candidate status and pipeline metrics.
- Coordinate post-interview debrief meetings, including scheduling attendees and preparing and distributing debrief materials.
- Identify opportunities to improve candidate experience and streamline scheduling and coordination processes.
- Assist with the coordination and execution of other recruiting activities and projects as needed to support the broader recruiting team.

Essential Skills

- At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
- Proficiency with MS Word, Excel, and PowerPoint for documentation, reporting, and communication.
- Bachelors degree.
- Demonstrated experience in scheduling and coordinating meetings, interviews, or similar events.
- Strong administrative skills, including accurate data entry and record keeping.
- Effective written and verbal communication skills to interact professionally with candidates and internal stakeholders.

Additional Skills & Qualifications

- Superb customer focus with a commitment to delivering an excellent candidate experience.
- Exceptional attention to detail and strong organizational skills to manage multiple tasks and priorities.
- Ability to work effectively in a fast-paced, quickly changing environment.
- Proven ability to collaborate with both internal and external partners in a professional manner.
- Comfort managing competing priorities and shifting gears quickly while maintaining high-quality work.

Work Environment This role operates in a fast-paced, dynamic recruiting environment that emphasizes collaboration, responsiveness, and continuous improvement. You will work closely with recruiters, hiring teams, and candidates, primarily using digital tools and recruiting systems to manage schedules, records, and communications. Standard office productivity software such as MS Word, Excel, and PowerPoint is used regularly for documentation, tracking, and reporting. The position requires frequent communication via email and phone, as well as participation in recurring meetings and debrief sessions. The work setting values professionalism, organization, and adaptability, with an expectation that you will handle shifting priorities and time-sensitive requests while maintaining a high level of accuracy and service.
Job Type & Location
This is a Contract position based out of Arlington, VA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Arlington,VA.
Application Deadline
This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.