Recruiting Coordinator (Entry-Level!)

Job Title: Recruiting Coordinator Job Description The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the organization and requires exceptional organizational skills, effective collaboration with internal and external stakeholders, and clear communication. The position is ideal for someone who enjoys shifting gears quickly, tackling new challenges, and contributing to the growth of a high-performing team of talented individuals while broadening their experience in a top recruiting environment. Responsibilities

- Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.
- Update candidate records and job postings in recruiting systems, and accurately confirm new hires.
- Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
- Track recruiting activities and prepare weekly reports that clearly communicate candidate status and pipeline progress.
- Coordinate post-interview debrief meetings and prepare and distribute debrief materials to the appropriate stakeholders.
- Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.
- Assist in the coordination and execution of additional recruiting activities and projects as needed.

Essential Skills

- At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
- Proficiency with MS Word, Excel, and PowerPoint for documentation, tracking, and reporting.
- Bachelors degree.
- Strong scheduling skills with the ability to manage multiple interviews and appointments concurrently.
- Solid administrative and coordination skills to support a high-volume recruiting function.
- Effective written and verbal communication skills for interacting with candidates and internal stakeholders.
- Ability to work efficiently in a fast-paced, quickly changing environment.

Additional Skills & Qualifications

- Demonstrated customer focus with a commitment to providing a positive candidate experience.
- Excellent attention to detail and strong organizational skills.
- Ability to build and maintain professional relationships with candidates, recruiters, and hiring teams.
- Comfort working in a dynamic, high-growth environment where priorities may shift rapidly.

Work Environment This role operates within a fast-paced, high-volume recruiting organization that values responsiveness, collaboration, and continuous improvement. You will work closely with recruiters, hiring teams, and candidates, primarily using tools such as MS Word, Excel, and PowerPoint along with recruiting systems to manage interviews, candidate data, and reporting. The environment is dynamic and quickly changing, requiring adaptability, strong time management, and a high level of organization. Dress code and day-to-day interactions are aligned with a professional office setting focused on delivering an excellent candidate and stakeholder experience.
Job Type & Location
This is a Contract position based out of Arlington, VA.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Arlington,VA.
Application Deadline
This position is anticipated to close on Oct 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.